Executive Assistant

Executive Assistant

Location: Miami

Working Pattern: Full Time in Office position

World Kinect is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Responsibilities:

· Coordinate executive communications, including calls, emails and interfacing with clients

· Routing as appropriate incoming/out-going e-mail and other types of correspondence

· Scheduling, organizing and coordinating meetings, travel arrangements and itineraries

· Completing and submitting to accounting appropriate expense reports/documentation

· Creating complex presentations through the use of PowerPoint or other office products, in support of executive meetings and presentations

· Plan and execute small projects

· Record and distribute minutes, decisions and actions from project meetings

· Prepare project progress reports

· Develop ad-hoc reports

· Uphold a strict level of confidentiality

· Develop and sustain a level of professionalism among staff and clients

Requirements:

· Minimum of 4+ years of experience as an Executive Assistant supporting C Suite level

· Associates degree in Business or related field is preferred

· High level proficiency in MS Office products, including but not limited to PowerPoint, Excel, Word and Outlook

· Computer proficiency expertise will be utilized and applied in all “key”/primary responsibilities (listed above) of this position

· Ability to become familiar with company-specific programs and software

· Excellent oral and written communication skills

· Strong organizational, project management and problem-solving skills

· Proficiency in collaboration and delegation of duties

· High regard for maintaining confidentiality

· Exceptional interpersonal skills

· Friendly and professional demeanour