Financial Administrator (m/f/d) US

Location: Chicago, IL (minimum 2 days/week in-office) 
Employment Type: Full-time | Mid-Level Professional 

MISSION / ROLE 

We are seeking a highly capable Financial Administrator (m/f/d) to join our U.S. team in Chicago. This role sits at the intersection of Finance, People & Culture, Payroll, and Office Administration, acting as a key operational connector between our U.S. organization and our Germany-based People & Culture team. 

You will play a central role in ensuring smooth financial operations, compliant payroll processing, and high-quality employee experience across the entire employee lifecycle. This is a mid-level professional position suited for someone who thrives in a structured yet dynamic environment and enjoys working across functions and geographies. 

YOUR TASKS AND RESPONSIBILITIES

Finance & Accounting  

• Support month-end and year-end closing activities, financial reporting, accounting processes, budgeting, and cost controlling 
• Monitor and ensure that expenditures align with approved budgets 
• Prepare and deliver spending and financial control reports  
• Support financial compliance including tax-related and governmental reporting requirements  
• Collaborate closely with the Finance team in Germany to ensure alignment with global group policies 
• Provide financial insights and operational support to local and group management 
• Support Sales and Use Tax compliance through registration and filing activities

Payroll & Compensation 

• Manage and review semi-monthly payroll processing for U.S. employees 
• Support sales commission calculations and payout processes, including review of sales agreements 
• Conduct regular payroll and billing audits to ensure accuracy and financial integrity 
• Ensure compliance with applicable payroll tax and labor regulations 

Office & Operations Management (U.S.) 

• Take part in U.S. Office Management responsibilities 
• Support administrative and operational office processes 
• Partner with Finance and People & Culture colleagues to ensure efficient day-to-day operations  
• Collaborate with external advisors to ensure full legal and regulatory compliance  
• Support cross-functional initiatives and operational improvements  

People & Culture / HR Operations 

• Serve as a liaison between U.S. operations and the People & Culture team in Germany 
• Support employee operations, including onboarding and offboarding processes 
• Co-create and maintain a positive, inclusive, and compliant workplace environment that fosters employee engagement and morale 
• Ensure compliance with state-specific U.S. employment regulations and internal policies 
• Support benefits administration and employee communications regarding policies, updates, and company news 

YOUR PROFILE  

• Several years of experience in Finance, HR Operations, Payroll, or Office Administration (mid-level) 
• Strong understanding of U.S. payroll processes (GAAP) and employment practices 
• Experience working in international or cross-functional environments is highly preferred  
• Structured, detail-oriented, and highly reliable working style 
• Strong communication skills and ability to act as a bridge between teams in different countries 
• Comfortable handling confidential data with discretion  
• Proficient in HR/finance systems and MS Office or similar tools