The Role

Responsibilities

Benefit Administration

• Support administration (either directly or with vendors) of all benefits programs
• Monitor eligibility, limitations and restrictions of plan participants and ensure compliance with both plan provisions and government requirements
• Coordinate annual Open Enrollment with Director of Benefits including renewal, communications, enrollment tracking, forms, changes, and updating vendors with new information
• Audit benefit records to ensure accuracy and consistency of data across various benefit systems both internally and externally with vendors
• Provide guidance and counsel to employees and managers on the requirements and provisions of benefit programs and assist with the resolution of potential problems
• Oversee/direct benefits onboarding and offboarding of Green Thumb teammates including the administration of COBRA compliance
• Assist with monthly review of benefit plan self-billing and review to ensure all additions, changes and terminations are updated with benefit vendors on a regular basis
• Ensure timely distribution of all required annual compliance communications

Leave Administration

• Apply policies, procedures and guidelines and update payroll with leave notifications
• Manage third party leave administrator and act as a liaison to process all short- and long-term absences, determine employee eligibility for various leave programs including FMLA, ADA, STD and LTD according to established guidelines and provide employees, payroll and managers with required timely notice
• Communicate with employees and supervisors concerning leave benefits and provide employees with accurate information on deductions from pay relating to absences, medical certification requirements, return-to-work dates, etc
• Develop and present leave trainings for employees and managers
• Analyze and reconcile leave discrepancies

Strategy and Partnership

• Support all employee benefit initiatives in partnership with the People Team
• Identify opportunities for process and system improvements within the benefits administration function
• Evaluate and make strategic recommendations for ongoing enhancements or changes to our comprehensive benefit offerings

Qualifications

• Demonstrates basic knowledge of ERISA, employee benefit programs, including flexible benefit programs, financial analysis and budgeting
• Requires strong communication skills, good writing skills, strong customer service and analytical skills
• Proficient with Microsoft Office products with advanced Excel experience and has ability to perform mathematical calculations in computing rates, premiums and adjustments
• Organizational skills to develop/maintain reporting "standards" where applicable
• Project management experience to oversee various projects
• Must be a problem solver, comfortable working independently and making decisions
• Must remain open to change and new information and ideas and adapt to the same
• Must encourage and foster cooperation and teamwork
• Bilingual (Spanish/English) preferred

Education and/or Experience

• Minimum of 2 years related experience required
• Bachelor's Degree in Human Resources or related field with an emphasis in business or finance, or equivalent years professional/analytical experience related to the above described duties
• Experience with Kronos or Wurk preferred
• Operates with a high level of professionalism and integrity, including dealing with confidential information
• Must understand and comply with the rules, regulations, policies, and procedures of Green Thumb
• Must learn the Cannabis laws, rules and regulations and passion to further their understanding and knowledge of the industry and the laws

Additional Requirements

• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry

#LI-JW1