Executive Assistant

| Chicago

Summary of the Human Resources Executive Assistant

SMS Assist has an exciting career opportunity for an Executive Assistant on our Human Resources team.  The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people.  This position will work under the direction of the Chief Human Resources Officer in a collaborative team environment. The HR Administrator is responsible for performing a variety of human resource duties, as outlined below.

This is a full-time non-exempt position. The schedule for this position is Monday- Friday 8:00 AM-5:00 PM.

Responsibilities of the Human Resources Executive Assistant

  • Provide overall general administrative support to the CHRO and the Human Resources team
  • Maintain human resource files and records in accordance with legal requirements and Company policies and procedures
  • Assist HR Directors with various administrative tasks and projects
  • Respond to mail, phone calls, or emails requesting HR support
  • Create and prepare basic data reports and scorecard using Excel and HRIS system
  • Assists with answering HR related inquiries regarding policies, procedures and benefits programs
  • Build relationships with key partners, both internally and externally
  • Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
  • Support the SMSU team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
  • Maintain the human resources supply and swag inventory
  • Identify opportunities for improving productivity and efficiency
  • Participate in special projects and taskforces, as assigned 

Competencies of the Human Resources Executive Assistant

  • Maintains strict confidentially
  • Demonstrates integrity
  • Relishes accountability
  • Plans and organizes
  • Strong problem-solving ability
  • Builds trusted relationships
  • Promotes teamwork
  • Sets and drives priorities
  • Demonstrates technological savvy
  • Writes effectively
  • Tailors interpersonal approach
  • Excellent verbal communication ability
  • Attention to detail
  • Able to work under pressure

Qualifications of the Human Resources Executive Assistant

    Minimum Qualifications

  • Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
  • Ability to maintain strict confidentiality regarding employee personal information, payroll and employee issues
  • Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
  • Strong communication skills with a focus on asking questions and listening to understand
  • Excellent time management, organization and prioritization skills
  • Process-oriented and desire to follow processes to ensure accuracy and compliance 

    Preferred Qualifications 

  • Proven experience as an Executive or Administrative Assistant within the Human Resources field
  • Hands-on experience with an HRIS
  • Basic knowledge of employment law
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Location

875 North Michigan Avenue , Chicago, IL 60611

What are SMS Assist Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Professional Development Benefits
Job Training & Conferences

Additional Perks + Benefits

Competitive Salary. Flexible Spending Plans. Prescription Drug Program. Free Fitness Center membership.

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