Title: Office Manager & People Coordinator

Location: Chicago, IL

Overview

We are looking for a hybrid of an Office Manager & People Coordinator who is excited to join a fast-growing company and contribute to the environment. This person will be working closely with the People team and also the entire company. A successful candidate must be able to prioritize, and be proactive in managing their own calendar, planning/scheduling and communication skills.

Responsibilities

• Reception: Be the face of the company by sitting at the front of our office. Undertake the tasks of greeting our guests, meeting administration, receiving/routing calls, taking messages, and handling requests/queries (we use Jira) appropriately.
• Office management: Order supplies for kitchen, computer or paper supplies, ordering team lunches, and assist IT with computer inventory.
• Human Resource Administration: Assist in the day to day operations of human resources including onboarding, benefits, payroll, event planning etc.
• Recruitment Coordination: Working closely with our Recruiter to leverage our ATS (Greenhouse) to coordinate onsite interviews for hiring managers. Set up post interview candidate debriefs for hiring teams. Help ensure a positive overall interview experience for candidates.
• Onboarding: Help facilitate a positive experience for new hires including sending out first day welcome emails, desk set up, putting together our “Swag Boxes,” scheduling of meetings for new hires first week among other things.

Qualifications

• 1-3+ years of administrative support/executive assistant experience.
• Desire to work and learn about HR & Recruiting.
• Discretion and confidentiality.
• Experience working with Google docs, calendar and Gmail at a mid to high level of proficiency.
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workload.
• High level organizing, planning, oral, and written communications skills.
• Problem solving ability.
• You’re looking to contribute to our culture and roadmap.
• You love working collaboratively.

Benefits

• Comprehensive health, dental and vision insurance.
• 401(k) (no matching yet, but we’re working on it).
• Flexible vacation policy.
• Paid parental leave.
• Flexible spending account and dependent flexible spending account.
• Pre-tax commuter program.
• Short- and long-term disability and life insurance.
• Yearly, per employee conference and continued education budget.
• Fitness membership stipend.
• Free snacks and drinks.

About CityBase

CityBase is a government technology company that transforms the way cities connect and do business with constituents. CityBase works with local governments, agencies, and utilities to integrate payment functionality, business processes, and communications onto a central, cloud-based platform that consumers can access through the web, mobile, kiosk, or point-of-sale.