Office/Recruiting Coordinator - New York

| Chicago

With the advent of genomic sequencing, we can finally decode and process our genetic makeup. We now have more data than ever before but providers don't have the infrastructure or expertise to make sense of this data. Here at Tempus, we believe the greatest promise for the detection and treatment of cancer lies in the deep understanding of molecular activity for disease initiation, progression, and efficacious treatment based on the discovery of unique biomarkers.

We're on a mission to connect an entire ecosystem to redefine how genomic data is used in clinical settings. We know that our people are the reason behind our success. Today, we have a small but nimble team covering HR functions from hiring to benefits administration and we’re looking for someone to lead that group, both in strategy and HR expertise. We’re committed to make Tempus a premier employer and are excited for the road ahead.

We are seeking an organized, personable, and detail-oriented office/recruiting coordinator to join our organization. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, front desk management, answering phones, maintaining office supplies, and scheduling meetings and appointments.

What You’ll Do

  • Welcome clients and visitors to the office and assist them as needed
  • Perform various clerical tasks as needed (file papers, organize supplies, etc.)
  • Take meeting notes and transcribe into email, document or spreadsheet form
  • Answer phones and route calls to appropriate persons
  • Take and deliver phone messages
  • Manage, sort, and dispense incoming mail and faxes
  • Prepare outgoing mail, faxes and packages
  • Perform general bookkeeping duties
  • Maintain staff and company calendars
  • Set appointments, meetings, and conference calls
  • Help schedule interviews for hiring managers and prospective employees
  • Manage the interview candidate experience including but not limited to:
    • Booking travel: hotel, airfare
    • reimbursements
    • Reserve conference spaces for meetings
    • Notify and remind all parties of upcoming events, lunches, meetings etc.
    • Maintain calendar of office events
  • Plan out of town travel arrangements for executives
  • Suggest changes to office task workflow in order to improve efficiency
  • Maintain an organized work space at all times
  • Clean and tidy public office spaces
  • Frequently check office supply stock; reorder supplies when needed
  • Track orders and maintain vendor relationships
  • Attend company meetings and take notes, keep minutes, etc.
  • Train and assign tasks to new office clerks or interns
  • Report any updates or pertinent issues that need addressing to the office manager
  • Uphold and carry out company office policies and procedures
  • Ensure office temperature is being maintained
  • Ensure office is secure, entrances are locked
  • Administer (grant, revoke) key cards for access
  • Communicate with WeWork community team and share updates from WeWork and the buildings
  • Run the NYC leaders monthly meeting

Qualifications

  • High school diploma or GED equivalent required
  • Associate’s degree in office administration, management, human resources or related field preferred
  • 2+ years working in office admin, recruiting or hospitality management preferred
  • Computer literate and proficient using Microsoft Suite
  • Experience using office machinery (fax, printer, copier, phone systems etc.)
  • Excellent customer service skills
  • Organized and detail-oriented
  • Outstanding communicator both verbally and written
Read Full Job Description

Location

600 WEST CHICAGO AVENUE, Chicago, IL 60654

An Insider's view of Tempus

What makes someone successful on your team?

We value creativity in ideation, autonomy in execution, and a healthy tendency to always question the status quo.

Ash

Lead Data Scientist

What are Tempus Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Fitness Subsidies
Professional Development Benefits
Diversity Program
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