Human Resource Operations Administrator

Job SummaryThe Human Resources Administrator is responsible for providing comprehensive administrative support to the Human Resources function, serving as the first point of contact for employees, and promoting a positive and engaging workplace culture. This role ensures the efficient delivery of HR operation services, supports employee lifecycle processes including but not limited to onboarding, engagement, training, offboarding, HR compliance, HR communications, reporting and analytics, compliance day to day workday activities and special projects.
*This position requires working onsite in Lake Zurich, IL 3 days per week.
• Pay Range: $25.00-30.00 per hour.
• Final pay determinations will depend on various factors, including, but not limited to experience level, education, knowledge, skills, and abilities.
• Our benefits and programs are comprehensive and thoughtfully crafted to ensure our colleagues live healthy lives and have support when it matters most. Benefits offered include a 401(k) plan with company contributions, paid vacation, holiday and personal days, employee assistance program, and health benefits to include medical, prescription drug, dental and vision coverage.

Responsibilities

• Serve as the first point of contact for employees seeking HR assistance/Employee Support Center, providing timely and accurate responses and escalating complex matters as needed.
• Coordinate locker assignments, shoe/eyeglass/eye exam voucher programs, and other employee-related benefits or services.
• Coordinate the end-to-end onboarding process, including new hire documentation, HRIS entry, and coordinating orientation schedules, check-in meetings etc. Responsible for delivering New Hire Orientation presentation to ensure new employees are properly introduced to company policies, culture, and procedures.  Partner with hiring managers to ensure smooth integration of new employees.
• Coordinate the end-to-end offboarding process, including termination checklists and documentation, exit interviews, system access removal, and timely processing of final pay and benefits. Provides data analytics to HR business partners to enable proactive continuous improvement.
• Process employee changes in HRIS such as but not limited to promotions, compensation changes, data changes, transfers, cost center changes, terminations, etc.
• Generate and schedule reports to support compliance, workforce planning, and leadership decision-making.
• Conduct regular audits as assigned to ensure accuracy, consistency, and compliance with policies and regulations.
• Prepare regular and ad-hoc HR reports including headcount, turnover, new hires, exits, and other workforce metrics.
• Ensure HR processes and documentation comply with federal, state, and local employment laws and regulations.
• Support internal and external audits by preparing documentation and responding to inquiries.
• Draft, edit, and distribute HR communications including announcements, policy updates, and engagement messages.
• Maintain and update HR intranet content, employee policies and work instructions, and other HR-related resources.
• Prepare, proof, and distribute HR-related correspondence including offer letters, compensation letters, employment verification, and other employment-related documents.
• Maintain accurate and organized HR files (electronic and physical).
• Process departmental mail and ensure timely distribution of HR-related correspondence.
• Support HR leadership in process improvements and employee experience initiatives.
• Participate in special projects and cross-functional initiatives as assigned.
• Ensure compliance with federal and state posting requirements by monitoring and updating workplace posters.
• Track and update job description revisions and maintain accurate HR documentation.
• Support employee engagement activities, events, recognition programs, and support communication strategies to increase awareness and participation.
• Launch and track 90-day evaluations and extensions.
• Compile and submit exempt overtime reports.
• Coordinate bereavement flowers and charitable contributions as appropriate.
• Prepare and process purchase orders (POs) for HR expenses.
• Support HR communications, including employee announcements and engagement initiatives.
• Train other employees as needed.
• May perform full-cycle recruitment activities including posting positions, sourcing candidates, screening applications, coordinating interviews, supporting selection, and managing the offer process.

Job Requirements

• High school diploma with two or more years of related experience; -or- bachelor’s degree in human resources, business administration, or related field and 1+ years of experience in human resources, preferably in an administrative or generalist role.
• Experience with HRIS platforms a plus (e.g., Workday, ADP, SAP SuccessFactors, or similar).
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills, with the ability to draft professional human resources documents and communications, deliver training sessions, and effectively engage with employees and leaders at all levels of the organization.
• Basic analysis skills with the ability to review data, identify trends, and prepare summary findings.
• Knowledge of employment laws and compliance requirements.

Additional Information

We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability, 401K with company contribution, and wellness program.

Please note that joining our team does not create a guaranteed or permanent employment arrangement. All employment is at‑will, meaning both the employee and Fresenius Kabi have the right to end the employment relationship at any time, in accordance with applicable federal and state laws.

Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.