Manage scientific publication projects from planning through submission, coordinating clients, authors, internal teams, and contractors. Responsibilities include maintaining timelines, tracking milestones, facilitating reviews and approvals, managing congress and journal submissions, preparing proposals and budgets, resolving project issues, and ensuring quality, compliance, resourcing, and cost-effective delivery.
Contract Project Manager, Publications
What You’ll Do
Are you passionate about publication project management and scientific publications? This is a great opportunity to join our team of publication professionals as a Contract Project Manager. You will oversee a portfolio of publication projects throughout the various stages of development, and coordinate and track project plans. You will help coordinate client and author interactions, develop project timelines, maintain compliance with publication industry and company standards, and ensure timely and cost-effective achievement of project milestones.
A Day in the Life
- Serve as a project point of contact for client teams
- Communicate client expectations to appropriate internal team members and with authors to drive reviews and approvals
- Create and maintain project timelines, with input from internal team members and clients
- Conduct regular project status meetings with internal core team, clients, extended teams, and external contractors to ensure effective communication of project timelines
- Coordinate the publication review and approval process for client review teams and external authors, using publication management tools (eg, DataVision)
- Track progress of publications against established timelines
- Communicate directly with authors to drive reviews and approvals
- Manage the submission of final publications (abstracts, manuscripts) to congresses and journals
- Liaise with internal core team and other internal team members to ensure project resourcing and that needs and milestones are met
- Create new project proposals/SOWs and budget estimates in collaboration with internal team members
- Assess project issues and identify solutions to meet productivity, quality, and client goals
- Other duties may be assigned to help drive deliverables within this role
What You Must Have
- Bachelor’s Degree in a Health Science or related field
- 2 years of work experience in an agency, the pharmaceutical industry, or a related scientific communications position
- Experience managing publications process flow in a healthcare communications agency or pharmaceutical environment
- Excellent problem-solving skills, including the ability to analyze information effectively, develop alternative solutions, and work well in group problem-solving solutions
- Drive to ensure the highest standards of quality control of client materials and, as appropriate, develop best practice protocols for project teams
- Ability to communicate clearly and work collaboratively in a dynamic, virtual environment
- Proficiency with the following computer programs and systems: MS Office (Word, Excel, PowerPoint, Outlook), Adobe, Zoom (or other similar systems), cloud-based file servers, calendars, messaging systems, and work management tools (eg, WorkFront) preferred
- Experience with publication management software (DataVision, PubStrat, PM Solutions, etc)
- Strong customer service focus with an ability to drive client requests while maintaining scope of work; desire to look for the above and beyond solutions
- Availability to travel within the US and internationally as necessary, based on project, sponsor, and organizational needs (10% travel expected)
What You Might Have, but Isn’t Required
- Experience in oncology and/or hematology preferred
- Certification as a Medical Publication Professional (CMPP) is desirable
The Team You’ll Work Closest With
You will work closely with the Publications and Scientific Communications teams and the clients we are servicing. We are passionate about our work and look forward to working with you!
About Us
Vaniam Group is a people-first, purpose-driven, independent network of healthcare and scientific communications agencies committed to helping biopharmaceutical companies realize the full potential of their compounds in the oncology and hematology marketplace. Founded in 2007 as a virtual-by-design organization, Vaniam Group harnesses the talents and expertise of team members around the world. For more information, visit www.VaniamGroup.com
Vaniam Group Chicago, Illinois, USA Office
Chicago, IL, United States, 60602
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