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Job Description:
Key Responsibilities:
Identify all pertinent physical files and provide file lists to local onsite teams.
Monitor and assist local onsite Record’s team members to ensure compliance with SLAs.
Conduct electronic data review in the firm’s Relativity database.
Engage and respond to attorneys, legal support staff, clients, and external law firms regarding transfer activities.
Train and assist all local office Record’s team members with the transfer process and transfer inquiries.
Provide firm Matter Mobility IT team members with any needed information and assistance regarding incoming transfers.
Complete Matter Mobility projects.
Send notifications to transition partners and coordinating teams (IT DL, Lit Support) about processing transfers and follow up with them through completion of review.
Zip electronic data exports for transfers.
Provide status updates and metrics to the Matter Mobility Manager.
Qualifications & Requirements:
Strong organizational, multitasking, and project management skills.
3+ years’ experience in records management, law firm environment preferred
Familiarity with iCompli, FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, or similar Records Management Systems
Familiarity with industry standard transfer processes
Working knowledge of MS Word, Excel and Outlook and Teams
Attention to detail and a high level of accuracy.
Ability to work independently and as part of a team.
Proficiency in using electronic data management systems.
Excellent communication and interpersonal skills.
The Compensation range for this role is up to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
This position is part of the Opensity Solutions team. For Information on Opensity’s benefits please visit opensitybenefits.com.
Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.
It is Opensity’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Opensity’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition, Opensity will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Opensity is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Opensity will consider for employment qualified applicants with arrest and conviction records.
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