Provide part-time executive administrative support to campus pastors: manage calendars, coordinate meetings and events, recruit and lead administrative volunteers, handle data entry and purchase card reconciliation, and keep projects and day-to-day ministry operations running smoothly.
Description
What if your administrative gifts could directly fuel life change?
Behind every thriving ministry is someone creating clarity, removing obstacles, and helping leaders stay focused on what matters most. That’s exactly what this role is about.
As the part time Executive Administrative Assistant, you’ll support the Willow Huntley Campus Pastor and Pastor of Multiplication—freeing them up to invest in people, develop leaders, and expand the impact of the church. Your work will quietly—but powerfully—help make all of that possible.
Why This Role Matters
When this role is done well:
- Pastors are focused on people, not logistics
- Volunteers are thriving, equipped, and making a difference
- Ministry runs smoothly, proactively, and with excellence
- More people are reached, cared for, and discipled
You’re not just managing tasks—you’re helping create the conditions where ministry can flourish.
What You’ll Do
- Build and lead a volunteer team by recruiting, onboarding, and developing administrative volunteers
- Bring order and clarity through calendar management, communication, and organization
- Coordinate key moments like meetings, events, and ministry gatherings with excellence
- Keep projects moving by anticipating needs and solving problems early
- Support day-to-day operations including data entry, purchase card reconciliation, and logistics
- Part-time (20 hours/week), Monday - Thursday
- Salary range is $26,800 - $36,500 and will depend upon experience, skillset and/or education
- Primarily based at the Willow South Barrington Campus
- Some flexibility for events and key ministry moments
Requirements
Who You Are- Organized, detail-oriented, and able to juggle multiple priorities
- Proactive—you anticipate needs instead of waiting to be asked
- Relational—you enjoy building and encouraging people
- Discreet and trustworthy with confidential information
- Motivated by purpose—you want your work to make a difference
- Experience supporting leaders, teams, or ministries
- Strong communication and time management skills
- Ability to manage details without losing sight of the bigger picture
- Comfort with tools like Google Workspace (or willingness to learn)
- A heart for the local church and a growing, authentic faith
- Alignment with Willow’s beliefs and values
- Willing to be a regular attender of a Willow church campus
Ready to Make an Impact?
If you love helping others succeed, thrive on organization, and want your work to contribute to life change, we’d love to hear from you.
Apply today and help create the space where ministry happens.
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