National Commercial/Post Closing Coordinator

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Regular or Temporary:

Language Fluency:  English (Required)

Work Shift:

Please review the following job description:

Responsibilities:

• Coordinate end‑to‑end commercial recording processes for complex real estate transactions, including multi‑site and multi‑state recordings.
• Prepare, review, and submit commercial recording packages to county clerk offices, ensuring documents meet jurisdiction‑specific statutory requirements and recording standards.
• Review documents for recordability, proactively identifying deficiencies and coordinating corrective action with internal teams, attorneys, and title professionals.
• Calculate transfer, documentary, and recording taxes and complete required transfer tax forms on a nationwide basis.
• Manage electronic recordings through Simplifile and CSC platforms, monitoring submission status and resolving rejections in a timely manner.
• Process date‑down endorsements, including National and New York construction loan transactions.
• Maintain accurate and well‑organized client courtesy files, invoices, and post‑closing data within internal systems.
• Serve as a point of contact for recording/construction loan status inquiries, providing clear updates to internal stakeholders and clients.
• Partner with closing, underwriting, and post-closing teams to correct and finalize documents/endorsements
• Balance high‑volume workloads and competing priorities while consistently meeting recording deadlines and service‑level expectations.
• Maintain strict confidentiality while handling sensitive commercial transaction documentation.

Qualifications:

• Candidates with experience in title insurance or real estate closings are encouraged to apply
• Minimum of 2-4 years’ experience in office administration or real estate post-closing
• Background in residential and commercial real estate document recordings is preferred
• Experience with title software is preferred
• Skilled in Adobe Acrobat, Microsoft Word, and Excel
• Strong time management skills
• Outstanding work ethic with the ability to work in both team oriented and self-directed environments.
• Detail-oriented and professional; able to handle confidential information.
• High level of accountability
• Customer service oriented
• Creative problem-solving skills
• Ability to communicate effectively (written and verbal).
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously

About Kensington Vanguard National Land

Kensington Vanguard National Land Services is one of the largest independent full-service national title insurance agencies in the country providing:
• Commercial & Residential Title Insurance• Real Property & Cooperative Lien Searches• Settlement Services• Escrow Services• Recording Services• 1031 Exchange Services

Kensington Vanguard National Land is an Equal Opportunity Employer.  Job Type: Full-time

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Employer Paid Life insurance
• Employer Paid LTD
• Paid Time Off
• 401(k)
• 401(k) Employer Match
• Flexible Spending Account
• Health Savings Account
• Employee Assistance Program

General Description of Available Benefits for Eligible Employees of CRC Group: At CRC Group, we're committed to supporting every aspect of teammates' well-being – physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan.

CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace.

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