Provides administrative and clerical support for an automotive dealership, including processing title and license transactions, tracking title issues, reconciling records, maintaining customer files, handling liens, supporting accounting requirements, and ensuring office procedure compliance. The role also involves customer and vendor communication, reviewing records for accuracy, and managing multiple tasks in a fast-paced office environment.
Do you thrive in a fast-paced & upbeat office environment? Phillips Chevrolet is currently seeking a Full-time Office Assistant.
This position is 7:30am - 4pm Monday-Friday schedule. Dealership experience preferred. We are willing to grow candidates that are self-motivated, organized, hard-working, and have great communication skills.
Phillips Auto Group prides itself on its success, growth, and opportunity. With over 50 years in business, 350 employees, and 3 locations, we continue to thrive in the automotive industry. Our job culture is unlike any other that keeps evolving to advance in the car business. We put our customers 1st which has led us to be the #1 Chevy Dealer in Illinois. Our award-winning staff is a key to our success. We provide you with the training to gain the skills for you to develop a career path that lasts.
What We Offer
- Medical and Dental
- 401K Plan
- Paid time off and vacation
- Growth opportunities
- Family owned & operated
- Paid Training
- Employee vehicle purchase plans
- Family owned and operated
- Long term job security
- Paid Holidays
- Discounts on products and services
- No weekends
Responsibilities:
- Rebates
- Reserve Statements
- Cancellations
- Preparing and processing license plates and title documents, and all titling transactions for local and out-of-state titling
- Posting all titling transactions and monitor corresponding schedules
- Reconciling
- Daily title issue tracking
- Properly represent the dealership to its customers and vendors in a friendly manner
- Completing end-of-month accounting requirements as assigned by supervisor
- Receive liens and car titles
- Assure compliance of policies with regard to files and office procedures
- Maintain customer files
- Review clerical records to ensure completeness, accuracy and timeliness
Qualifications:
- Automotive experience a Plus
- Highly organized and eagerness to improve
- Willingness to take initiative
- Computer literacy, quality writing and grammar skills
- Ability to handle multiple tasks easily
- Ability to provide quality customer service
- Work with all levels of employees
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