Operations Coordinator

This role requires regular daily attendance Monday through Friday in our Chicago office.

At Reply, we are hiring an Operations Coordinator to manage the day-to-day needs of our Chicago office. This position requires excellent organization, attention to detail, strong communication skills, both written and verbal, and will interact with team members in a global atmosphere. You should be a self-starter, proactive, reliable, and eager to learn and contribute.

Responsibilities

• Building Management - Communicate updates and building notices to employees, ensuring a smoothly operating workplace, manage maintenance needs and requests (Filter changes, cleanings, etc.) 
• Office Organization - Order and organize office supplies, swag, and documentation 
• Expense Allocation - Utilize internal systems to allocate expenses to their correct department/budget, ensure the accuracy of charges to credit cards  
• Budget Tracking - Create Excel sheets/Tracking systems for purchasing items, stay within aligned budgets assigned 
• Event Management - Create and execute office events put on by Reply, Support Client events 
• Employee Engagement - Attend and assist Reply Boosters, suggest and implement ideas to engage employees across companies, communicate important information to employees
• Purchasing/Shipping - Purchase supplies and miscellaneous office needs, handle FedEx account, ship items out of the office, verify and ensure charges are billed to the correct company/department

Minimum Requirements

• Bachelors Degree
• Proficient with Microsoft Office Suite or related software
• Previous Office Management experience highly desired

About Reply 

Reply specializes in the design and implementation of solutions based on new communication channels and digital media. Reply is a network of highly specialized companies supporting global industrial groups operating in the telecom and media, industry and services, banking, insurance and public administration sectors in the definition and development of business models enabled for the new paradigms of AI, cloud computing, digital media and the Internet of Things. Reply services include Consulting, System Integration and Digital Services.

The base compensation range for this full-time position is between $50,000 – $65,000 plus benefits. Compensation decisions are supported through market data, where regional variances may exist based on cost of labor. We also take into consideration prior experience, relevant skills, education and/or training, certifications and as applicable, other required qualifications. If you have questions regarding compensation, the talent acquisition team can provide relevant details during the interview process.

Reply is an equal opportunity employer. We are committed to provide equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you need assistance and reasonable accommodation due to a disability during the application or the recruiting process, email us at [email protected]. Visit our website at www.reply.com to learn more about our open roles.