Operations & Marketing Coordinator

Position: Operations & Marketing Coordinator
Organization: Rukes Group
Location: Fully Remote
Employment Status: Part-time
Hours: 20-25 hrs / week

ABOUT US

Rukes Group is a ministry-focused staffing and consulting firm dedicated to helping churches and nonprofits build healthy, thriving teams. With more than 100 years of combined ministry leadership experience and over 600 successful staff placements throughout our careers, we partner with organizations to identify leaders who align with their mission, culture, and long-term vision. Through personalized search services, strategic consulting, and trusted expertise, we help ministries strengthen their teams so they can make a greater impact.

ABOUT THE ROLE

The Operations & Marketing Coordinator serves as a key team member responsible for supporting the day-to-day operations, marketing efforts, and search processes of Rukes Group. This individual is highly organized, proactive, and detail-oriented, serving as a central hub for administrative execution, project coordination, marketing management, and executive administrative support.

This role combines operational excellence with marketing and communication responsibilities, helping ensure that internal processes run smoothly while supporting the continued growth and visibility of Rukes Group. The ideal candidate is a versatile self-starter who enjoys wearing multiple hats, managing competing priorities, and contributing to a fast-paced environment.

PRIMARY RESPONSIBILITIES

• Support search consultants throughout the search process.
• Create and format candidate profiles, job profiles, proposals, reports, and other front-facing documents.
• Proofread/edit documents and other external communication by Rukes Group.
• Assist with candidate sourcing and lead generation efforts.
• Manage job postings across multiple platforms.
• Own and manage the Rukes Group social media calendar and publishing schedule.
• Create, schedule, and monitor social media content across platforms.
• Coordinate the production and distribution of newsletters and email marketing campaigns.
• Assist with website updates, blog publishing, and content management.
• Coordinate with designers, contractors, and vendors on marketing projects and creative assets.
• Assist with the implementation of new initiatives and organizational improvements.
• Track project timelines, deliverables, and deadlines.
• Help ensure consistency, quality, and professionalism across all internal and external communications.
• Support leadership in executing strategic priorities and organizational goals.
• Other administrative duties as assigned.

EDUCATIONAL & WORK EXPERIENCE REQUIREMENTS

• 3+ years of experience in operations, executive support, administration, marketing coordination, project coordination, recruiting, HR, or a related field.
• Bachelor’s Degree preferred.

SKILLS & QUALIFICATIONS

• Exceptional organizational and time-management skills.
• Strong written communication, proofreading, and editing abilities.
• Close attention to detail and commitment to excellence.
• Strong project management and follow-through skills.
• Ability to work independently and proactively solve problems.
• Professional and confident communication skills.
• Comfortable learning and utilizing new technology platforms.
• Strong interpersonal skills and a team-first mindset.
• Committed to utilizing HR methods.
• Excellent grammar and written skills.
• Experience with or ability to quickly learn:

• Microsoft Office and Google Workspace
  CRM and Applicant Tracking Systems (ATS)
  Social media scheduling platforms
  Email marketing platforms
  Canva and basic graphic design tools
  Spreadsheet management and reporting tools
  Project management software

• Passionate about helping churches and nonprofits thrive through great leadership.