Spark Hire
Northbrook, IL

Admin Assistant at Spark Hire

| North Suburbs
!Sorry, this job was removed at 5:39 p.m. (CST) on Sunday, February 16, 2020
Apply now

Spark Hire is an award-winning video interviewing platform (Software-as-a-Service) used by more than 5,000 customers in 100+ countries. Our industry-leading platform is recognized as the gold standard by esteemed software review site G2. We’ve also recently been recognized as one of the best startups to work for nationally and a top 5 B2B tech company in the Chicago area.

Our company’s growth has created the need for new positions and our Administrative Assistant opening is one of them! We’re looking for a highly organized Administrative Assistant who will play an integral role in keeping the company’s operations running smoothly.

What you’ll do

The Administrative Assistant’s responsibilities include, but are not limited to:

  • Perform bookkeeping activities such as account reconciliation, logging customer payments and transactions, sales orders/invoice generation, paying bills, facilitating expense reimbursements, etc.
  • Maintain strong filing structure and organization with all company records and logs
  • Oversee the stocking of office supplies and general office cleanliness
  • Assist with office events and food catering
  • Carrying out data entry/cleanup assignments
  • Book flights, hotels, and other reservations for industry events
  • Collaborate with other departments to proactively improve the administrative functions on their respective teams
  • Provide administrative support to all departments within the company
  • Perform miscellaneous administrative projects and tasks
  • Run miscellaneous errands to keep operations running smoothly

What we’re looking for

  • 1-2+ years of administrative experience
  • Experience using Quickbooks
  • Bachelor’s degree
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Powerpoint and/or related G Suite products)
  • Ability to multitask
  • Tech-savvy and quick to learn new software applications
  • Fast typer
  • Highly organized
  • Experience with data-entry tasks
  • Highest level of professional discretion and integrity
  • Superior written and verbal communication skills
  • Deadline, detail and process oriented
  • Above average critical thinking skills
  • Solid business acumen and problem-solving skills
  • Upbeat and positive attitude
  • Proactive mentality with a strong work ethic
  • Experience using a CRM such as is a plus

What you’ll love about Spark Hire

  • Great Culture – We have in and out of the office activities going on all the time. From celebrating birthdays, happy hours, Cubs games, holiday parties, picnics, friendly competitions, and more!
  • Health Benefits – Medical, dental, vision, and life insurance
  • Paid Time Off – Employees receive paid time off which start accruing on day one of employment and paid holidays. Plus, you get your birthday off as PTO!
  • Work/Life Balance – We pride ourselves on having a great work/life balance.
  • Gym Subsidy - We contribute a significant amount towards a gym membership at the nearby Lifetime Fitness.
  • 401(k) - Start saving for your future retirement!

If you're looking for an exciting place to work and a chance to be someone that a lot of folks in the company count on, apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We require all candidates that receive and accept employment offers to complete a background check before being hired.

See More
Apply now

Where we are

1500 Skokie Boulevard, Northbrook, IL 60062

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • jQueryLibraries
    • ReactLibraries
    • Twitter BootstrapLibraries
    • Backbone.jsFrameworks
    • LaravelFrameworks
    • Maria DBDatabases
    • MySQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • PhotoshopDesign
    • BasecampManagement
    • CodebaseManagement
    • WordpressCMS
    • HubSpotCRM
    • IntercomCRM
    • SalesforceCRM
    • IntercomEmail
    • MailgunEmail

What are Spark Hire Perks + Benefits

Spark Hire Benefits Overview

Spark Hire constantly strives to improve the benefits and perks it provides to its employees. As the company grows, the leadership team seeks opportunities to give back to the individual team members in as many ways as possible. We take a lot of pride in ensuring the Sparktans are happy and enjoy coming into work. This definitely includes offering quality benefits, but more importantly, Spark Hire is focused and invested in the continuous improvement of the company culture and atmosphere.

Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
Child Care & Parental Leave Benefits
Flexible Work Schedule
Depending on your role within the company, work schedules are flexible with opportunities for remote work.
Vacation & Time Off Benefits
Paid Holidays
Spark Hire offers all employees paid time off to observe major holidays.
Paid Sick Days
Spark Hire offers paid time off for vacations and sick days.
Perks & Discounts
Beer on Tap
Spark Hire stocks fridges in the office kitchens with a wide variety of beer. Enter the kitchen on a Thursday after work and you'll likely find a few Sparktans enjoying a cold one.
Casual Dress
Spark Hire's casual dress code allows employees to be comfortable while they work. Jeans and casual tops are the norm!
Company Outings
Spark Hire has regularly planned company outings including holiday parties, Cubs games, bowling, company BBQs, and more!
Stocked Kitchen
Spark Hire has a stocked kitchen including your favorite Keurig cups, La Croix, beer, and more!
Some Meals Provided
Spark Hire provides free breakfast on Wednesdays and catered lunches once per month.
Happy Hours
Spark Hire hosts monthly happy hours at local bars and restaurants to bring the team together. The happy hours usually follow our monthly all hands meetings.
Spark Hire employees don't have to worry about parking as our building has a private lot.
Fitness Subsidies
Spark Hire contributes $120 per month per employee to a LifeTime fitness membership which is right next to the office.
Professional Development Benefits
Job Training & Conferences
Spark Hire offers employees extensive training and encourages learning and development. Spark Hire participates in many conferences throughout the year.
Promote from within
Time allotted for learning

An Insider's view of Spark Hire

What’s the vibe like in the office?

The people I work with are just the best. There is never a dull day.


Technical Support Manager

What does your typical day look like?

My typical day starts off with responding to inbound emails and going through my tasks for the day. I spend a lot of time on the phone with customers, walking them through the platform and answering any questions that they may have. I enjoy conversing with customers while balancing out banter between coworkers and a fun work environment


Account Manager

What makes someone successful on your team?

Accountability is king! To be successful you need to be dependable. Being proactive and facing challenges head-on with a positive attitude is crucial. Someone who is adaptable, available to help each other & our processes improve, & thinks swiftly. Having fun is paramount. Successful team members walk in each day passionate about contributing.


Sales Manager

What is your vision for the company?

Spark Hire should be part of every organization's recruiting process. We're at 4,000 customers now, but believe there's nothing stopping us from 40,000, 400,000, or 4 million customers! We want Spark Hire to be the norm for any company, anywhere in the world.



What are some social events your company does?

A company who values culture is important to me, and I found that here at Spark Hire. Some of the social events we have are holiday parties, potlucks, dress up days, and team outings.


Administrative Assistant

Spark Hire Jobs in Chicago

All Jobs
All Jobs
Dev + Engineer
Tap to close

Sales Development Representative

Spark Hire
North Suburbs
3 hours ago
As a Sales Development Representative, you'll play a key role in our marketing and sales efforts through the development of qualified leads that result in more product demos and sales for the company. Perform sales activities such as phone calls, emails, and demo scheduling. Meet or exceed key activity metrics for calls, emails, qualified opportunities, demos booked, and more.

Customer Success Manager

Spark Hire
3 hours ago
As a Customer Success Manager, you'll play a key role on our Customer Success team by working hands-on with businesses from all over the world that are excited about the impact Spark Hire will make on their recruiting process. You'll also be joining a service-oriented culture so we're looking for someone who aligns with our "This is Service" mantra!

Junior QA Engineer

Spark Hire
3 hours ago
The Junior QA Engineer at Spark Hire will be a core member of the product development team. Your work will be meaningful and our customers will In this role, you'll work closely with our development team to ensure new features, enhancements, and bug fixes are thoroughly tested before they get released to production. You'll not only be testing our web application, but you'll also be immersed in testing our native mobile applications for iOS and Android devices. This is an excellent opportunity to gain awesome experience in a fast paced atmosphere with a fun group of developers.

Sales Development Representative

Spark Hire
3 hours ago
As a Sales Development Rep at Spark Hire, your main objective is to get prospective customers excited about what we’re doing and schedule product demonstrations for them with our Account Executives. You’ll be in integral part of helping the company build a strong pipeline of qualified opportunities and grow its revenue.

Account Executive

Spark Hire
3 hours ago
A Spark Hire Account Executive is the expert hunter and closer in our sales org. In this position, you must live and breathe this mentality. You will consistently be adding to and closing out pipeline fortified by both you and our pre-sale team. You are a subject matter expert and enthusiastic spokesperson for Spark Hire because you agree that Spark Hire is an integral component of the hiring process.