Research shows that women and underrepresented groups only apply to jobs only if they think they meet 100% of the qualifications on a job description. IMO is committed to considering all candidates even if you don’t think you meet 100% of the qualifications listed. We look forward to receiving your application!

Work that is meaningful. A job that has impact. Colleagues that inspire. That’s what you’ll find at Intelligent Medical Objects (IMO), a growing health IT company creating clinical terminology and insights solutions that are used by more than 740,000 US physicians and 4,500 US hospitals to power better patient care and support meaningful analytics. 

This position follows a flexible hybrid schedule with at least 3 days per week on-site at our Rosemont HQ office.

We are looking for an Administrative Assistant that enjoys wearing many hats, is proactive and is comfortable handling a wide range of administrative and executive support-related tasks. We are looking for someone who is well organized, flexible and can juggle multiple tasks at once. This role provides exceptional customer service and top-notch administrative support to employees and external stakeholders.

Responsibilities

• Responsible for all administrative and facilities management-related tasks for the Rosemont office
• Serve as office receptionist, being available to answer phones, take messages, and be the first point with anyone entering our Rosemont office (receives packages, greets guests & interviewees, etc)
• Coordinate logistics to complete necessary projects including but not limited to office-wide events and meetings, company parties, etc.
• Maintain a clean and visually appealing environment in the office
• Partner with proper functions/employees in the oversight and management of key events, onboarding needs, and seat assignments of employees and visitors
• Oversee ordering of office supplies & snacks to maintain proper inventory

Requirements

• 5+ years of transferrable professional experience
• Ability to manage a high volume of inbound requests and prioritize effectively
• Extremely organized with exceptional attention to detail
• Excellent relationship-building skills
• Strong written and verbal communication skills
• Experience with Microsoft Office Suite
• Must be able to work in the office when needed (most likely 3 days per week)

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At IMO, we celebrate diversity and are committed to creating an inclusive environment for all employees. IMO is proud to be an equal opportunity workplace and is an affirmative action employer. 

IMO also provides visa sponsorship opportunities. Please don't hesitate to apply if you meet all the qualifications for this position and require visa sponsorship.