HAVI is a privately held global company that innovates, optimizes and drives the supply chains and marketing promotions of many of the best known brands in the world. When you work at HAVI, you have a chance to make your mark – to be a part of work that drives value, brings a smile and keeps everyday life moving forward. Which means it’s not the size of our global footprint, but rather your personal fingerprint, that has the power to make a real difference for our customers… and to touch the lives of people both at home and around the world.

Responsibilities

The administrative assistant in this fast-paced position is a partner to two senior leaders and their teams within the HAVI Packaging organization.  Additional responsibilities:

• Provide proactive support with excellent follow-up to anticipate and resolve issues.
• Maintain and coordinate complex Outlook calendars for executives.
• Coordinate meetings and conferences, prepare room set-up, materials, and catering as needed.
• Arrange complex domestic travel and itineraries, confirm flight schedules and changes, proactively manage flight details and changes.
• Prepare and track expense reports/payments to ensure timely reimbursements.
• Protect and maintain confidentiality and proprietary information.
• Maintain a high level of professionalism at all times and act as an extension of the team.
• Other department related projects and activities as needed
• Manage time for tasks and projects
• Event planning and ad hoc projects as needed
• Proactively follow up with team members for required information to ensure deadlines are met
• Occasional off-hours support will be required due to fast nature of this role

Desired Skills & Experience

• Associates degree or equivalent work experience
• Must have 5+ years' recent experience in an administrative or executive assistant role supporting senior-level leaders
• Experience managing multiple calendars and schedules
• Experience arranging domestic travel
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook and SharePoint)
• Excellent written and verbal communication 
• Excellent organizational and planning skills
• Outgoing, collaborative, and personable professional
• Proactive nature to mitigate issues
• Must work well under pressure and in a fast-paced environment
• Adaptable/flexible to changing priorities and support needs
• Experience managing confidential information

Benefits

Our total rewards philosophy integrates programs for compensation, benefits, recognition, learning and development, corporate culture, corporate citizenship and work-life balance. While individual program components may differ by country, some things remain constant:

• our commitment to rewarding results
• opportunities to work with talented and driven individuals at every level of our company who respect each other, treat each other fairly and hold one another accountable for our customers’—and our company’s—success

There's more ...

• generous medical, dental, vision, and leave programs
• 401K with a company match component and profit sharing
• 19 days of paid time off plus 10 company holidays
• flexibility - remote work opportunities and summer Fridays
• tuition reimbursement and student loan repayment assistance
• beautiful office campus with walking trails and free parking
• $4 per day lunch subsidy to enjoy the onsite cafeteria 

Contact Information

Recruiting Agencies

HAVI does not accept agency resumes submitted by third-party vendors unless a valid agreement has been signed and the HAVI Talent Acquisition Team has granted authorization for submissions for a specified position. Please do not submit or forward resumes to our site, HAVI employees, or any other company location. HAVI is not responsible for any fees related to unsolicited resumes.