Executive Administrative Assistant, Media Vertical and Marketing Solutions at TransUnion

| Chicago
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What We'll Bring

At TransUnion, we have a welcoming and energetic environment that encourages collaboration and innovation. We are consistently exploring new technologies and tools to be agile. This environment gives our people the opportunity to hone current skills and build new capabilities, while discovering their genius.

Come be a part of our team – you’ll work with great people, pioneering products and cutting-edge technology.

Protecting the health and wellness of our associates and candidates considering a career at TransUnion is our highest priority. In supporting this vision, our recruitment and new hire experience for this role is fully virtual for the time being. Candidates interviewing will get to know our team over the phone and video, and this role will operate virtually upon hire until we return to the office. Even though we’re not physically together right now, our goal is to provide you a supportive candidate and new hire experience that will immerse you in our culture and set you up for success at TransUnion.

We are seeking an experienced, driven Executive Assistant. This is a fast-paced, multi-faceted environment and we are looking for someone with outstanding interpersonal skills who multitasks well and can manage people and priorities in a group environment. This person not only acts as an Executive Assistant to the executive(s) they support, but will also be responsible for providing various administrative tasks for the team as well as be the to-go-to person.

What You'll Bring

2+ years’ experience providing support to multiple executives or senior level management

Strong organizational skills that reflect the ability to complete assignments accurately within given deadlines, and prioritize multiple tasks seamlessly with excellent attention to detail

Quick adaptation and flexibility to changing priorities and deadlines

Ability to perform overall duties and responsibilities of this position with minimal to no direction

Pro-activity and sense of urgency

Exemplary interpersonal skills and ability to develop relationships with key stakeholders, acting as an extension of supported executive(s) and a cornerstone to the team

Advanced technical capabilities and knowledge of Microsoft Outlook, Word, PowerPoint, Excel

Previous knowledge of ADP, Concur and Microsoft Teams is preferred

Drive, energy and adaptability 

Strong written and verbal communication skills

Bachelor's degree or equivalent preferred

Impact You'll Make

Anticipate and prepare the executive’s schedule and work to ensure priorities are fulfilled. You will work with the executive to ensure the most effective use of their time.

Work closely and effectively with the executive; you’ll keep the executive well-informed of upcoming commitments and/or responsibilities as needed. Additionally, you’ll proactively follow up on administrative/operational duties associated with executive’s area of responsibility.

Initiate, establish and communicate department meetings on behalf of the executive. After meetings, you will follow-through on necessary action items expeditiously.

Manage and arrange domestic and international travel plans/itineraries (including visa applications).

Process and complete executive’s expense report(s) as needed and reconcile corporate credit card account(s).

Coordinate food and beverage requests for executives, their group, meetings and/or events.

Book meeting room(s)/ensure the proper virtual meeting requirements for the team are taken care of.

Create/update decks in PowerPoint and run presentations during meetings.

Handle logistics for on/off-site conferences, Town Halls, internal associate celebratory/appreciation events, and other tasks as needed.

#LI-JD1

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
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    • Microsoft SQL ServerDatabases
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    • Microsoft ProjectManagement
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    • HubSpotCRM
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    • Campaign MonitorEmail
    • MailChimpEmail
    • Adobe CampaignLead Gen
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    • Oracle EloquaLead Gen

Location

555 W Adams St, Chicago, IL 60661

What are TransUnion Perks + Benefits

TransUnion Benefits Overview

At TransUnion, our associates are our greatest asset. However, we understand that work is only one part of our associates’ lives. We recognize the importance of providing a healthy balance between work and home because that’s really where being a force for good starts.

Culture
Volunteer in local community
We provide U.S.-based associates with a Volunteer Time Off day each year which can be used to donate time outside the office to a cause that matters to them. We also offer a matching gift program.
Partners with Nonprofits
TransUnion partners with non-profits such as Child Rescue Coalition and Credit Abuse Resistance Education (CARE).
Friends outside of work
Eat lunch together
Intracompany committees
TransUnion has a Community and Associate Services Team (CAST), which is responsible for planning events, such as our annual holiday party, take your child to work day, company BBQ, and more!
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Diversity manifesto
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
We offer virtual yoga and meditation, fitness classes and sponsored races.
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Employee Stock Purchase Plan
15% discount on TU stock twice a year
Performance Bonus
Match charitable contributions
We offer a matching gift program for associates who choose to make financial contributions to their selected causes. TransUnion will match up to $2,000/ yr for each associate.
Child Care & Parental Leave Benefits
Child Care Benefits
[email protected] provides backup childcare and eldercare for TU associates.
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Adoption Assistance
Return-to-work program post parental leave
Company sponsored family events
Annual holiday party, company BBQ and take your child to work day
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
We provide U.S.-based associates with a Volunteer Time Off day each year which can be used to donate time outside the office to a cause that matters to them.
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
We offer associates globally 1:1 career coaching with our career advisor. Additionally, we have various mentorship opportunities across areas of the business as well as across levels.
Continuing Education stipend
Time allotted for learning
Online course subscriptions available
Customized development tracks
Paid industry certifications

Additional Perks + Benefits

Start your day at TU by grabbing an Intelligentsia coffee or a tasty, hot breakfast from our onsite café. Head up to your workspace where you'll get down to business amidst the inspiring backdrop of beautiful downtown Chicago. Brainstorm onsite with team members in a variety of colorful huddle rooms or collaborate cross-functionally with our offices around the world via video conference, Skype or our intranet. Check things off your to-do list as you continually make progress on key business initiatives. Need a quick break? Challenge your colleagues to a game of ping-pong, pool, foosball, pop-a-shot or Mario Kart in one of our three onsite game rooms. Ready to hit the gym? We have one right downstairs complete with a personal trainer and a selection of free instructor-led fitness classes. Keep your energy up. Take a conference call at one of our walking or bicycle desks. Then attend the quarterly town hall to hear from the TU leadership team on progress in the current quarter and plans for the next. After a day of innovation, wind down in one of our massage chairs or join your colleagues at North Avenue for a game of league volleyball, sponsored by TU!

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