Executive Administrative Assistant at Motorola Solutions

| Chicago
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If you are a current Motorola Solutions employee, please click this link to apply through your Workday account.
Company Overview

At Motorola Solutions, we create technologies our customers refer to as their lifeline. Our technology platforms in communications, software, video and services help our customers work safely and more efficiently. Whether it’s helping firefighters see through smoke, enabling police officers to see around street corners, or reliably keeping the lights on in homes and businesses around the world, our work supports those who put their lives on the line to keep us safe. Bring your passion, potential and talents to Motorola Solutions, and help us usher in a new era in public safety and security.


Department Overview
This Executive Administrative Assistant will support 2 Executives within our Software and Services Organization.
Job Description

The Executive Assistant is a professional member of a high functioning, fast-paced leadership team. Our highest priority is accountability and delivery of commitments. 

Responsibilities include:

  • Supporting and manage a high-volume of requests and projects

  • Coordinate and manage ops reviews, in-person staff meetings, and other events worldwide

  • Managing ad-hoc meeting requests and solicitation calls on behalf of the EVP

  • Proactively managing the calendar of the EVP and coordinating with direct staff and Corporate

  • Supporting in strategic communications, organizational strategy, and all other special projects as assigned

  • Preparing and editing correspondence, presentations, reports, and memos

  • Compiling and editing weekly briefing reports from each region

  • Coordinating proposal and contract documentation for signatures and legal approvals

  • Shipping/Receiving local office correspondence

  • Tracking corporate sponsorships and annual giving plan budgets

  • Tracking and issuing payments for 3rd party resources

  • Running internal metric reports from sales tools and issuing to appropriate personnel

  • Assisting local executives with expense reports and booking travel

  • Miscellaneous administrative business functions

Specific Knowledge/Skills:

  • Bachelor's degree preferred; minimum of an Associate's degree required

  • Proven experience supporting a C-Suite exective

  • Proficiency with the Google suite of office software (Docs, Sheets, Slides, Gmail, Calendar), Microsoft suite of office software (Word, Excel, Powerpoint), and Various Printers / Copiers

  • Experience with Salesforce.com and Tableau is a plus

  • Project management of intermediate complexity

  • Use initiative and judgment within established guidelines

  • Effectively interface with employees from other groups within Motorola and senior executives inside and outside the company, and understands key players within all orgs

  • Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines

  • Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities

  • Strong relationship management skills

  • Agility and flexibility in response to changing priorities and needs

  • Proven ability to manage projects, work under pressure and consistently make deadlines

  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges

  • Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners

  • Handles confidential material with the utmost discretion

  • Insure communications are clear, thorough, and specific, with attention to follow-through

  • Key personality traits: high energy, smart, flexible, trustworthy, resourceful, timely, polite, easy-going, sense of humor, independent, decision maker, accurate, creative, poised


Basic Requirements
  • 2+ years of experience in administrative or support role

Travel Requirements
Under 10%
Relocation Provided
None
Position Type
Experienced
Referral Payment Plan
No


EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • C++Languages
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • DjangoFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • ITILFrameworks
    • MySQLDatabases
    • OracleDatabases
    • Google AnalyticsAnalytics
    • TableauAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • JIRAManagement
    • Microsoft ProjectManagement
    • SmartsheetManagement
    • SalesforceCRM
    • GoogleEmail
    • MarketoLead Gen
    • Oracle EloquaLead Gen

Location

Located in the West Loop, one block from Ogilvie Train Station and Union Train Station. The office is also close to multiple CTA stops.

What are Motorola Solutions Perks + Benefits

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Highly diverse management team
Unconscious bias training
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Onsite Gym
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Employee Stock Purchase Plan
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Remote Work Program
Our remote work program includes telecommuting at Manager discretion.
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Holidays
Perks & Discounts
Casual Dress
Commuter Benefits
Game Room
Stocked Kitchen
Happy Hours
Parking
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Time allotted for learning
Online course subscriptions available
Paid industry certifications
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