West Monroe Partners is hiring an Executive Assistant with prior administrative experience to join our growing Chicago office. The Executive Assistant will provide administrative & operational support to the Chief Commercial Officer. He/she will perform advanced administrative/clerical duties as well as handle project assignments to support initiatives and strategic needs. This position requires a high level of confidentiality and discretion, the ability to manage relationships both internally across the firm and externally, excellent time and project management skills, as well as mastery of logistics planning skills related to travel and calendaring.

Responsibilities

The ideal candidate has a minimum of five years of experience supporting an executive or executive team. Responsibilities for this position include:

• Serve as sounding board and advisor to the Managing Partner about where and how to spend time as well as provide input on key decisions
• Prepare all types of correspondence often acting independently, including letters, memorandums, agendas, reports; prepare additional documents as needed including composing, proofreading, formatting, and editing documents into client ready deliverables
• Manage calendar for internal/external meetings
• Planning and scheduling meetings including room reservations, invitations and accommodations, minutes preparation and distribution, and agenda development
• Coordinating and confirming travel arrangements
• Prepare and review expense reports and submit in Concur
• Manage and submit time reporting in CRM
• Create original Word documents and PowerPoint presentations, in addition to PowerPoint deck review, analysis and consolidation
• Partner closely with the Resource and Practice Operations Manager to create and run reports, synthesize information and produce actionable insights
• Prioritize time spent on thought leadership, goal planning, people meetings, client meetings, etc.
• Event planning and coordination for a large number of team events throughout the year
• Serve as a point of contact for execution of administrative support for senior firm leadership (CEO, Board of Directors, Executive Committee, etc.) when needed
• Other duties and projects as assigned

Qualifications

• A minimum of 5 years of experience in an executive administrative role
• Advanced knowledge of Word, Excel, PowerPoint, and Outlook
• The ability to prioritize and handle multiple projects to meet deadlines with minimal supervision
• Excellent oral and written communication skills, with ability and comfort level communicating with senior management
• High energy, positive attitude, self-starter, and independent thinker
• Outstanding interpersonal skills with high degree of EQ
• Bachelor’s degree or equivalent professional experience