Executive Assistant to the COO & CSO
Research shows that women and underrepresented groups only apply to jobs only if they think they meet 100% of the qualifications on a job description. IMO is committed to considering all candidates even if you don’t think you meet 100% of the qualifications listed. We look forward to receiving your application!
Work that is meaningful. A job that has impact. Colleagues that inspire. That’s what you’ll find at Intelligent Medical Objects (IMO), a growing health IT company creating clinical terminology and insights solutions that are used by more than 740,000 US physicians and 4,500 US hospitals to power better patient care and support meaningful analytics.
Reporting directly to the Director of Administration, the Executive Assistant provides executive, administrative, and development support primarily to the Chief Operating Officer and Chief Strategy Officer well as a Senior Vice President.
The ideal Executive Assistant can navigate complex calendaring and travel, prep and coordinate executive meetings, and execute a variety of cross-functional projects. As a trusted member of the team, you will be a confidante on topics related to strategy, growth, operations, prioritization and feedback. You will be a key stakeholder in both confidential and high-visibility projects across the Leadership Team.
This position requires tact, professionalism, excellent organizational abilities, strong communication skills, a flexible attitude, and the ability to handle multiple tasks and project work while also attending to everyday responsibilities in a fast-paced environment.
IMO follows a hybrid work model and encourages on-site collaboration at least twice per week.
What You'll Do:
- Assist the COO, CSO, and SVP with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, creating itineraries/agendas and compiling documents for meetings.
- Communicate with the general staff on the COO, CSO, and/or SVP’s behalf and coordinate logistics for high-level meetings both internally and externally. Coordinate meetings and strategic activities with the Executive Leadership Team (ELT) and the Management Team (MLT).
- Serve as the administrative liaison to the product & operations senior management teams and manage meeting activities, which include coordinating team meetings; and compiling, assembling, and distributing meeting materials.
What You'll Need:
- Experience supporting Executive(s), supporting multiple persons preferred.
- Ability to interface well with all departments within the company as an extension of the COO, CSO, as well as the product & operations team.
- Demonstrated ability to communicate effectively and professionally with customers and external contacts of the organization.
- Must be able to maintain confidentiality.
- Demonstrated ability to handle multiple tasks simultaneously.
- Exceptional organizational skills.
- Ability to meet designated deadlines.
- Must be able to work as an individual contributor as well as effectively with the rest of the administrative team.
- Be a self-starter with the skill to anticipate what’s coming to be proactive.
- Proficiency with MS Office products, including Word, Excel, Access, PowerPoint, and Outlook.
- Outstanding verbal and written communication skills.
What We'll Give You:
- The space to be innovative and collaborative with your peers and Executives.
- Training from the best. Collectively, we’ve got years of expertise in Healthcare and IT.
- Part of a tight-knit team that supports each other, challenges each other, and is looking to make a significant impact in the industry.
- Excellent benefits package, including competitive benefits through multiple health, dental, and vision plans, 100% company match up to 5% contribution on your 401(k), flexible PTO and hours, peak performance club trips, and more!
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At IMO, we celebrate diversity and are committed to creating an inclusive environment for all employees. IMO is proud to be an equal opportunity workplace and is an affirmative action employer.
IMO also provides visa sponsorship opportunities. Please don't hesitate to apply if you meet all the qualifications for this position and require visa sponsorship.