Executive Assistant at Ensono

| West Suburbs
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Provides administrative support to executive officers. Requires in-depth knowledge of company operations, policies and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals and senior leadership teams. Makes high-level contacts of a sensitive nature inside and outside the company. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Requires a professional certification or equivalent experience working with senior level executives within and outside the company, as well as experience with clients, vendors, board members or other external contacts.
 

DUTIES AND RESPONSIBILITIES
Provides administrative support to at least one executive officer.
Collects and prepares information for use in discussions and meetings of senior staff and outside individuals.
Prepares presentation materials for client meetings (internal and external clients).
Works proactively and self-directed to ensure all required work is successfully delivered.
Handles requests/ questions from all levels of management.
May have client interaction.
Assumes ownership for administrative related activities that would relieve leaders/teams that they support.
Handles details of a highly confidential and critical nature.
Coordinates complex requests to ensure resolution.
Manage calendars, travel arrangements and expense reports for assigned leaders.

SUPERVISORY RESPONSIBILITIES
N/A

QUALIFICATIONS
Required

  • Associates Degree, or minimum of 2 years completed of 4 year degree
  • Very proficient with Microsoft tools: Word, PowerPoint, and Excel
  • Strong knowledge and understanding of job specific processes, programs, systems, and tools
  • Independently manage required functional processes and lead process as appropriate
  • Understand all business requirements & translate into solutions
  • Strong communicator at all levels, both spoken and written, within and outside the company
  • Excellent client services skills
  • Strong teamwork capabilities
  • Function as mentor to other team members


Preferred

  • Typically requires a minimum of 12 years of related experience with a Bachelor's degree; or 8 years and a Master's degree; or equivalent work experience
  • Experience leading organizational level projects of an administrative nature
  • Extensive/in-depth knowledge of company operations, policies, and procedures
  • Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with clients, vendors and visitors
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Technology we use

  • Engineering
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • RLanguages
    • SqlLanguages
    • AzureLanguages
    • AWSLanguages
    • ReactLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • AWSFrameworks

Location

Our HQ is 22 miles from the Loop; near Belmont station, BNSF line. Plenty of places to eat & shop! 2nd office is in downtown Chicago on Madison Ave.

An Insider's view of Ensono

What’s the vibe like in the office?

I find the culture to be very open and collaborative. One can be on a call with a customer and ask your technical resource across from you a specific question or run into our CEO in the hallway while grabbing a cup of coffee. We allow feedback to be given and changes to be heard. Leadership constantly finds ways to make it an exciting workplace

Bailey Cahill

Senior Manager - Partner & Alliances

What does your typical day look like?

A typical day in our Full Stack DevOps world is collaborative, affords room for creative problem-solving, offers unique opportunities and challenges. Our work involves using cloud technologies to solve application’s needs, research datalake technologies and architect to process large amounts of performance data. We also lay 6 man variation of ping

Jake Frazier-Flores

Software Engineer

What are Ensono Perks + Benefits

Ensono Benefits Overview

Benefits include - generous maternity and paternity leave, generous paid days off and company paid holidays. Sabbatical, adoption, compassion and bereavement leave days, adoption assistance and flexible spending account. Healthcare and 401K eligibility on 1st day of work. Paid volunteer days.

Wellness programs - designed to help us be our best! Fitness week, Virgin Pulse® platform, wellness plans for credits and discounts on medical plan contributions.

Fun ergonomic workplace - free snacks, onsite gym & trainer, yoga classes, Beer O'Clock days.

Culture
Volunteer in local community
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Sabbatical
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Beer O' Cart every month!
Casual Dress
Game Room
Stocked Kitchen
Parking
Recreational Clubs
Relocation Assistance
Fitness Subsidies
Onsite gym available!
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Promote from within

Additional Perks + Benefits

15 options for coffee and chocolate drinks (its a coffee machine with an IP address after all!) Also, Starbucks machine with chai latte counts, right? And then after the free snacks and all the hot chocolate - get some steps in while checking your emails in our fitness center. We have associate discounts on various products and services locally and nationally.

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