Summary of the Executive Assistant

SMS Assist has an exciting career opportunity for an Executive Assistant.  The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people.  This position will work  in a collaborative team environment. 

This is a full-time non-exempt position. The schedule for this position is Monday- Friday 8:00 AM-5:00 PM.

Responsibilities of the Executive Assistant

• Provide overall general administrative support 
• Maintai files and records in accordance with legal requirements and Company policies and procedures
• Assist Directors with various administrative tasks and projects
• Respond to mail, phone calls, or emails requesting support
• Create and prepare basic data reports and scorecard using Excel and HRIS system
• Assists with answering department related inquiries regarding policies, procedures and benefits programs
• Build relationships with key partners, both internally and externally
• Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
• Support the SMSU team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
• Maintain supply and swag inventory
• Identify opportunities for improving productivity and efficiency
• Participate in special projects and taskforces, as assigned

Competencies of the Executive Assistant

• Maintains strict confidentially
• Demonstrates integrity
• Relishes accountability
• Plans and organizes
• Strong problem-solving ability
• Builds trusted relationships
• Promotes teamwork
• Sets and drives priorities
• Demonstrates technological savvy
• Writes effectively
• Tailors interpersonal approach
• Excellent verbal communication ability
• Attention to detail
• Able to work under pressure

Qualifications of the Executive Assistant

    Minimum Qualifications

• Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
• Ability to maintain strict confidentiality regarding employee personal information, payroll and employee issues
• Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong communication skills with a focus on asking questions and listening to understand
• Excellent time management, organization and prioritization skills
• Process-oriented and desire to follow processes to ensure accuracy and compliance

    Preferred Qualifications

• Proven experience as an Executive or Administrative Assistant 
• Basic knowledge of employment law