Summary

The Executive Assistant performs a range of administrative tasks in support of an Executive, as well as
providing general support for their Department.

Responsibilities

 Provide overall general administrative support to the Executive and their Departmental team.
 Maintain the executive's calendar: schedules and confirms appointments, arrange for meeting rooms
or facilities, make and confirm travel plans.
 Assist Department Directors with various administrative tasks and projects.
 Prepare agendas or presentations, including materials such as data analysis and key results.
 Attend meetings with the executive, and take, transcribe, and distribute notes or minutes.
 Maintain Department files and records in accordance with legal requirements and Company policies
and procedures.
 Respond to mail, phone calls, or emails requesting Department support.
 Create and prepare basic data reports and scorecard using Excel and appropriate systems.
 Assist with answering Department related inquiries regarding policies, procedures and benefits
programs.
 Build relationships with key partners, both internally and externally
 Identify opportunities for improving process productivity and efficiency
 Participate in special projects and taskforces, as assigned
 Prepare and submit expense reports on behalf of the executive. Screen visitors, phone calls, emails,
or physical mail.
 Foster a positive team environment
 Ensure confidentiality of internal and external data
 Perform ad-hoc projects and other duties as assigned
 Travel requirements: Travel not expected

Professional Skills

 Customer Service – Advanced
 Verbal Communication – Proficient
 Written Communication – Proficient
 Teamwork – Proficient
 Relationships – Advanced
 Organizational Awareness – Proficient
 Problem Solving - Proficient
 Process Orientation – Advanced
 Prioritization – Advanced

Role Specific Skills

 Ability to maintain strict confidentiality regarding employee personal information, payroll and
employee issues
 Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
 Excellent time management, organization and prioritization skills

People Management Skills

 Not applicable to this role

Qualifications

Minimum Qualifications

 Undergraduate degree and/or minimum of two to three years providing office services in a corporate
environment

Other Relevant Qualifications

 Experience as an Executive or Administrative Assistant within the relevant field
 Hands-on experience with relevant systems