The Executive Assistant performs a range of administrative tasks in support of an Executive, as well as
providing general support for their Department.
Provide overall general administrative support to the Executive and their Departmental team.
Maintain the executive's calendar: schedules and confirms appointments, arrange for meeting rooms
or facilities, make and confirm travel plans.
Assist Department Directors with various administrative tasks and projects.
Prepare agendas or presentations, including materials such as data analysis and key results.
Attend meetings with the executive, and take, transcribe, and distribute notes or minutes.
Maintain Department files and records in accordance with legal requirements and Company policies
Respond to mail, phone calls, or emails requesting Department support.
Create and prepare basic data reports and scorecard using Excel and appropriate systems.
Assist with answering Department related inquiries regarding policies, procedures and benefits
Build relationships with key partners, both internally and externally
Identify opportunities for improving process productivity and efficiency
Participate in special projects and taskforces, as assigned
Prepare and submit expense reports on behalf of the executive. Screen visitors, phone calls, emails,
or physical mail.
Foster a positive team environment
Ensure confidentiality of internal and external data
Perform ad-hoc projects and other duties as assigned
Travel requirements: Travel not expected
Customer Service – Advanced
Verbal Communication – Proficient
Written Communication – Proficient
Teamwork – Proficient
Relationships – Advanced
Organizational Awareness – Proficient
Problem Solving - Proficient
Process Orientation – Advanced
Prioritization – Advanced
Role Specific Skills
Ability to maintain strict confidentiality regarding employee personal information, payroll and
Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
Excellent time management, organization and prioritization skills
People Management Skills
Not applicable to this role
Undergraduate degree and/or minimum of two to three years providing office services in a corporate
Other Relevant Qualifications
Experience as an Executive or Administrative Assistant within the relevant field
Hands-on experience with relevant systems