Executive Assistant

| Chicago

Summary


The Executive Assistant performs a range of administrative tasks in support of an Executive, as well as
providing general support for their Department.


Responsibilities


 Provide overall general administrative support to the Executive and their Departmental team.
 Maintain the executive's calendar: schedules and confirms appointments, arrange for meeting rooms
or facilities, make and confirm travel plans.
 Assist Department Directors with various administrative tasks and projects.
 Prepare agendas or presentations, including materials such as data analysis and key results.
 Attend meetings with the executive, and take, transcribe, and distribute notes or minutes.
 Maintain Department files and records in accordance with legal requirements and Company policies
and procedures.
 Respond to mail, phone calls, or emails requesting Department support.
 Create and prepare basic data reports and scorecard using Excel and appropriate systems.
 Assist with answering Department related inquiries regarding policies, procedures and benefits
programs.
 Build relationships with key partners, both internally and externally
 Identify opportunities for improving process productivity and efficiency
 Participate in special projects and taskforces, as assigned
 Prepare and submit expense reports on behalf of the executive. Screen visitors, phone calls, emails,
or physical mail.
 Foster a positive team environment
 Ensure confidentiality of internal and external data
 Perform ad-hoc projects and other duties as assigned
 Travel requirements: Travel not expected


Professional Skills


 Customer Service – Advanced
 Verbal Communication – Proficient
 Written Communication – Proficient
 Teamwork – Proficient
 Relationships – Advanced
 Organizational Awareness – Proficient
 Problem Solving - Proficient
 Process Orientation – Advanced
 Prioritization – Advanced


Role Specific Skills


 Ability to maintain strict confidentiality regarding employee personal information, payroll and
employee issues
 Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
 Excellent time management, organization and prioritization skills


People Management Skills


 Not applicable to this role


Qualifications


Minimum Qualifications


 Undergraduate degree and/or minimum of two to three years providing office services in a corporate
environment


Other Relevant Qualifications


 Experience as an Executive or Administrative Assistant within the relevant field
 Hands-on experience with relevant systems

Read Full Job Description

Technology we use

  • Product
  • Sales & Marketing
    • AsanaManagement
    • JIRAManagement
    • HubSpotCRM
    • SalesforceCRM

Location

875 North Michigan Avenue , Chicago, IL 60611
How SMS Assist is Building Tech to 'Fix the Business of Fixing Things'
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What are SMS Assist Perks + Benefits

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
SMS Assist's team fitness initiatives include In-office yoga, in-office fitness classes, and sponsored race teams.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Happy Hours
Happy hours are hosted At team's discretion.
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Promote from within

Additional Perks + Benefits

Competitive Salary. Flexible Spending Plans. Prescription Drug Program. Free Fitness Center membership.

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