Who We Are:

We are on a mission to modernize the logistics industry. We partner with our clients who are leading the industry beyond disruption. We bring transformational business strategies and digital products to our clients that make the world more efficient, connected and viable.  We are inspired by people who are passionate, curious and want to innovate.

What You’ll Do:

As our Office Administrator, you are energetic, organized, and enjoy helping others. You are the first and last point of contact with our team members and guests each day, ensuring they are welcomed and assisted as necessary. 

Key: Consistency, Personality, Going Above and Beyond 

Your Responsibilities:

• Experience

• Manage our in-office experience including greeting guests, ordering supplies, managing deliveries, and ensuring our welcome area is neat and clean

• Liaise with building management to ensure all guests and employees have appropriate access to our office suite and amenities

Physical Space

• Coordinate and manage the maintenance of our kitchen equipment, meeting spaces, and workstations as needed

• Ensure our communal spaces are guest ready at the start and end of each day

• Manage company inventory including all hardware, kitchen items, and office supplies

Administrative

• Order, issue, and recover appropriate hardware and software for employee on-boarding, promotion, and termination as necessary

• Research, coordinate, and schedule office and equipment vendors including building contractors/inspections, maintenance, installation, and deliveries.

• Support large office events, lead small office events

Requirements:

• Demonstrated experience in a facilities management or customer service role

• Strong and clear communication skills both written and verbal, and an ability to converse easily with anyone and everyone

• Commitment to paving the path to resolution for key work projects

• Proven ability to multitask and work well under pressure

• Computer skills: strong familiarity with Google software (GCal, GDocs), Apple hardware, and various other web applications strongly preferred

Daily Tasks:

• Ensure conference rooms are neat, well stocked (markers, erasers, Jabra, adapters, notepads, pens), and visitor ready

• Ensure kitchen is neat, well stocked, and team member ready 

• Manage meeting space calendar to ensure space is freed when available and used in line with our company needs

• Update guest welcome sign and company highlights

• Projects as assigned

Weekly Tasks:

• Supply closet inventory

• Tech closet inventory

• White board maintenance

• Review operating expenses and update notes in Expensify

• Projects as assigned

Monthly Tasks:

• Audio visual setup and breakdown for in-office events

• Ensure open workspaces are clean and “open” for use

• Maintain activity calendar for team member outings, all-office events, etc.

• Projects as assigned

Why Work Here:

Our values are Transparency, Persistence, Curiosity, Accountability, and Humility. We work in an open environment where feedback is welcome and encouraged and we are continuously seeking out how we can be better as individuals, as a team, and as a company. As a growing company, we encourage people that want to have a visible impact in how we build, operate and perform to apply and join us!

PTO: You will accrue 15 days each year in paid personal time off (prorated based on your start date). This includes vacation and sick time.