Hudson River Trading (HRT) is looking for an Office Manager to join the Workplace team in HRT’s Chicago, IL Office! The Workplace team sits within the People Ops team - which at its core is a highly productive group based in NYC. From recruiting to onboarding to the continued engagement and development of our employees, the People Ops team is dedicated to creating an environment that is authentic, inclusive, and upholds our company values. 

Joining HRT as an Office Manager, you will be responsible for many of the operational and administrative responsibilities for our office in Chicago that sit at the intersection of People Ops and other teams at HRT. Some days you will be reacting to in-the-moment operational issues, while other days you’ll be checking in proactively with your team contacts to offer support or to help teams make the most out of the many people resources we have available. In this heavily coworker-facing role, you’ll put on your customer service hat to make sure that you are supporting the productivity of your colleagues. Every day will require extremely close teamwork and collaboration with your People Ops counterparts, as the synchronous communication between POps and HRT’s eight major teams is fundamental to running a people-first organization.

The ideal person for this role will be accustomed to working (and thriving) in an extremely fast-paced and high-tech environment, so they should possess these characteristics:

• You are a self-starter
• You're a multitask master
• You’re technically savvy 
• You like to try new apps that make your life (and the life of those around you) easier and more organized
• You are your own support (no job is too small)
• You are embarrassingly organized and keep a daily/weekly to do list
• You could teach a class on inbox organization
• You take huge amounts of pride in doing your job well 
• You realize being independent is important, but understand teamwork is critical
• You take pride in being a positive and helpful presence around the office

The Responsibilities:

• Own all aspects of Office Management / Reception
• Answer and direct phone calls and messages
• Daily mail management (outgoing/incoming, as well as International)
• Maintain inventory of hardware
• Facilitate visitor experience 
• Replenish and organize office supplies
• Order and maintain food and beverage supply 
• Order and organize daily lunch for the office 
• Perform other basic administrative duties as needed (filing, scanning, printing, etc)
• Liaise with building staff and HRT's facilities manager
• Manage preventative maintenance of office 
• Keep shared office space organized and tidy
• Uphold fire and health code compliance
• Monitor and manage COVID requirements with facilities manager
• Lift up to 40 lbs
• Manage invoice and receipt collection to submit for reimbursements
• Book and organize weekly company or team outings 
• Manage travel arrangements for recruiting trips and candidate interviews
• Consider ways to surprise and delight employees regularly 

The Profile:

• A Bachelor’s degree or relevant work experience
• Strong Excel and G-Suite
• Hardware identification skills a plus 
• Articulate communicator with outstanding writing skills
• Ambition and a strong desire to make an impact

The Culture:

Hudson River Trading (HRT) brings a scientific approach to trading financial products. We have built one of the world's most sophisticated computing environments for research and development. Our researchers are at the forefront of innovation in the world of algorithmic trading.

At HRT we come from all sorts of backgrounds: mathematics, computer science, statistics, physics, and engineering. We’re a community of self-starters who are motivated by the excitement of being at the cutting edge of automated trading. Our culture celebrates great ideas whether they come from HRT veterans or new hires. At HRT we’re friends and colleagues, whether we are sharing a meal, playing the latest board game, or writing elegant code. We embrace a culture of togetherness that extends far beyond the walls of our office.

Seem like something you might be interested in? Our goal is to find the best people and bring them together to do great work in a place where everyone is valued. HRT is proud of our diverse staff; we have offices all over the globe and benefit from our varied and unique perspectives. HRT is an equal opportunity employer; so whoever you are we’d love to get to know you.