Payroll and HR Administrator

As a global leader in the design and manufacture of a wide range of specialty heat exchangers and heat transfer solutions, API Heat Transfer has a legacy of industry-leading performance that can be traced back more than 140 years. Throughout our history, we’ve built a corporate culture based on reliability and superior performance – from our innovative technologies to the people behind them. Experience has taught us that design and engineering expertise, supported by professionals who have a passion for their work, can bring about only one result: the ability to provide the right solutions for our customers.

As Payroll and HR Administrator, you will own our weekly payroll operations across multiple states—ensuring accuracy, compliance, and timely delivery for our US workforce. You will partner with internal teams to solve employee problems, manage data integrity, and support HR initiatives. 

What You Will Do

• Process weekly payroll for multiple states with precision and timeliness, ensuring full compliance with federal, state, and local regulations
• Calculate, track, and manage all deductions (benefits, garnishments, wage assignments) with accuracy and documentation, doubling deductions when necessary to keep employees current
• Oversee new-hire data entry and termination processing in ADP WorkforceNow, serving as a quality checkpoint
• Generate and distribute weekly and monthly payroll reports to HR and Finance teams
• Respond to employee and manager inquiries in a timely manner
• Support recruitment efforts as needed, including scheduling interviews
• Contribute to process improvements and compliance updates
• Support learning management system administrative tasks
• Participate in audits as needed
• Assist with engagement and/or training events

What You Bring

• Associate's degree plus minimum 5 years of multi-state payroll experience, OR minimum 7 years of multi-state payroll experience without degree
• Advanced proficiency in Microsoft Excel and Word required
• Demonstrated expertise in ADP WorkforceNow, including Smart Compliance, Analytics, Payroll, G/L, Custom Reporting, and iReports
• Experience with Performance Review and Goal modules (preferred)
• Strong attention to detail and discipline around timelines and confidentiality
• Willingness to travel up to 20% domestically as needed for training, audits, or site support
• Ability to collaborate with other departments and work independently
• Ability to review and manage calendars

What We Offer

• Hybrid work flexibility—remote and/or on-site at a nearby location
• Career development in a stable, growing industrial manufacturer
• Recognition programs and peer appreciation culture
• Competitive pay & benefits