Process full-cycle, multi-state weekly payroll for hourly and salaried employees. Maintain payroll records, validate time and attendance data, calculate wages and taxes, process manual payments and employee transfers, and ensure compliance with federal, state, and local regulations. Respond to payroll inquiries, support audits, resolve discrepancies with HR, Finance, and IT, monitor leave-related pay, and maintain strict confidentiality while meeting deadlines.
Job Summary & Responsibilities
End-to-end payroll processing of multi-state payrolls on a weekly basis. This role requires in-depth payroll processing experience, a strong understanding of payroll tax regulations, and the ability to work in a fast-paced, deadline-driven environment. The ideal candidate is analytical, organized, and committed to confidentiality and compliance.
Key Responsibilities:
- Process full-cycle, multi-state payroll for hourly and salaried employees across multiple locations
- Maintain and update employee payroll records including new hires, terminations, salary changes, and benefit deductions
- Ensure payroll transactions are processed accurately and in compliance with federal, state, and local regulations
- Review, validate and import time & attendance system information
- Respond to employee inquiries related to pay, deductions, and time reporting
- Support internal and external audits by providing payroll reports and documentation
- Partner with HR, Finance, and IT to resolve payroll discrepancies
- Update employee payroll records by reviewing and entering changes
- Respond to employee/management inquiries and requests regarding payroll matters
- Process employee transfers between multiple payroll companies
- Understand computed wages and taxes to ensure the accuracy of earnings
- Complete special projects and or other assigned tasks on an as needed basis
- Ability to prioritize workload efficiently and meet deadlines
- Monitor employee leave situations to accurately pay employees
- Process manual payments
- Maintain strict confidentiality
Qualifications:
- 5+ years of payroll processing experience, preferably in a staffing agency environment
- Strong knowledge of federal, state, and local payroll laws and regulations
- Experience processing payroll for multiple states and locations
- Proficiency in payroll systems (e.g., ADP Vantage or similar platforms)
- Intermediate to advanced Excel skills (VLOOKUPs, pivot tables, etc.)
- High level of accuracy, discretion, and attention to detail
- Strong problem-solving skills and the ability to work independently
- ADP Vantage experience preferred
- Certified Payroll Professional (CPP) designation is a plus
What We Offer:
- Competitive salary and comprehensive benefits
- A collaborative, supportive work environment
- Opportunities for advancement in a growing organization
60,000 - 65,000
Compensation & Benefits- Comprehensive medical, dental, vision, and STD insurance - 401(k) plan for future savings - Generous paid time off to recharge - Competitive salary with an employee discount program at retailers, restaurants, and entertainment venues - Access to an Employee Assistance Program (EAP) for free, confidential counseling and resources - Support for stress management, financial guidance, legal assistance, and family challenges - Commitment to mental and emotional well-being, fostering a thriving work-life balanceAndy Frain Services Aurora, Illinois, USA Office
Aurora, IL, United States
Andy Frain Services Chicago, Illinois, USA Office
Chicago, United States
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