Procurement Coordinator

• Department: Operations: Fleet & Logistics

• Reports To: Yard Manager 

• Location: Batavia, IL (Office & Shop/Yard-based)

• Work Schedule: Full-time, Salaried | Monday – Friday (8:00 AM – 5:00 PM)

• Salary Offer: $55,000 – $70,000

The Procurement Coordinator is responsible for purchasing and managing inventory materials, with a primary focus on fencing supplies and related inventory. This role supports multiple departments across the organization—including Commercial Project Managers, Service, and Fabrication—by maintaining inventory accuracy, coordinating purchasing activities, and ensuring materials are available to meet operational schedules. The ideal candidate brings strong industry knowledge, hands-on inventory management experience, and the ability to maintain accuracy across approximately 600 SKUs.

• Source and purchase fencing materials including chain link, ornamental steel, vinyl, wood, aluminum, gates, hardware, fasteners, concrete, and related supplies.

• Obtain and compare vendor quotes to ensure competitive pricing and maximum cost savings.

• Create and issue purchase orders (POs) in accordance with company procedures.

• Monitor POs from placement through delivery to ensure on-time material availability.

• Resolve pricing discrepancies, material shortages, damaged shipments, and vendor issues.

• Maintain positive relationships with existing suppliers while identifying potential new vendor opportunities.

• Support inventory management and material tracking across all business areas using Sage and company software.

• Monitor, track, and maintain inventory accuracy across approximately 600 SKUs.

• Participate in physical inventory counts and bi-annual/annual audits throughout the year.

• Track material usage and identify opportunities for material costing, waste reduction, and process improvements.

• Collaborate closely with Commercial Project Managers, the Service Department, the Fabrication Department, and Estimators to understand material requirements.

• Schedule material deliveries to align with installation schedules and prevent project start delays.

• Proactively communicate delivery updates, potential delays, and material availability to internal stakeholders.

• Evaluate vendor performance based on pricing, quality, delivery, and service reliability.

• Maintain accurate purchasing records, vendor contracts, and documentation.

• Process invoices, reconcile POs with vendor bills, and assist Accounting with invoice discrepancies or payment processing.

• Prepare purchasing reports and track key procurement metrics using Excel and project tracking tools like Monday.com.

• Experience: 2 to 5 years of relevant experience in procurement, purchasing, inventory management, or construction coordination.

• Industry & Product Knowledge: Strong practical knowledge of fencing materials/products (or related building/construction materials) and the ability to distinguish between similar material specifications.

• Technical Skills: Proficiency with Microsoft Office, specifically strong Microsoft Excel skills.

• Education: High school diploma or equivalent (a college degree is not required; practical experience and industry knowledge are prioritized).

• Skills: Excellent communication, negotiation, and organizational abilities with strong attention to detail.

• Experience using Monday.com and Sage software.

• Prior experience managing large inventories with high SKU counts (~600+ SKUs).

• Formal training or degree (Associate’s or Bachelor’s) in Business, Supply Chain, or a related field.

• Work Environment: Full-time in-person role located in Batavia, IL (office, shop, and yard environment; not remote or hybrid).

• Physical Demands: Ability to lift approximately 35 lbs without restrictions; comfortable walking through warehouse/yard settings to conduct inventory counts and material inspections.

• Schedule: Typical hours are 8:00 AM – 5:00 PM, Monday through Friday. Occasional overtime may be required for project deadlines or inventory audits.

A successful Procurement Coordinator will:

• Maintain high accuracy across all cataloged inventory SKUs.

• Achieve high on-time material delivery performance and minimize delays for installation and fabrication teams.

• Realize cost savings through competitive sourcing and material evaluation.

• Process purchase orders, invoices, and material reconciliations efficiently.

• Establish effective working relationships across internal departments and vendor partners.