Project Coordinator (Marketing)

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

General Summary:     

The Project Coordinator supports the Creative Services team by coordinating logistics, schedules, communications and project workflows, with a strong focus on video, podcast and photo production, as well as content marketing initiatives. Reporting to the Director of Design & Creative Operations and working closely with the Creative Director and Senior Project Manager, this role helps keep projects moving through the production pipeline on schedule. The Project Coordinator serves as a central point of coordination across marketing partners, stakeholders, vendors and creative team members from project kickoff through delivery.

Essential Job Functions:

• Coordinates logistics for creative production projects, with a strong focus on video and photo shoots. Includes scheduling providers, donors, patient families and staff; maintaining a calendar of upcoming shoots; overseeing room and location reservations and providing occasional onsite support for video/photo shoots, as needed.

• Supports the production of Lurie Children’s podcasts. Includes coordinating schedules between the hosts, guests and studio; ensuring necessary equipment is in place; assisting pre-show preparation; ensuring the editorial calendar is updated to reflect any changes in schedule.

• Coordinates content marketing projects, including video, blog and social deliverables, that support priority clinical programs and service lines. Includes creating and updating project timelines; tracking milestones and deadlines; coordinating across marketing teams to align on inputs and timing; and helping projects move through production and launch on schedule.

• Supports project tracking and reporting in partnership with the Senior Project Manager, including updating project statuses, monitoring progress and flagging risks or delays.

• Coordinates with external vendors including photographers, videographers and production partners to confirm bookings, schedules and production logistics.

• Coordinates the retrieval and distribution of video assets, including b-roll and final files, to internal stakeholders and media contacts

• Other job functions as assigned.

Knowledge, Skills and Abilities:

• Bachelor's degree required or an equivalent combination of education and/or experience (2+ years) may be considered in lieu of the degree when the experience has been directly related to the duties of the job.

• Strong organizational skills required. Experience independently coordinating projects with ability to establish priorities preferred. 

• Demonstrated ability to respond promptly to and coordinate a variety of requests and needs often on short notice.

• Strong interpersonal and oral/written communication skills and demonstrated ability to collaborate with individuals from different backgrounds and disciplines.

• Ability to take initiative and work independently.

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).

• Familiarity with creative production workflows and tools, including Adobe Creative Suite, preferred.

• Experience working in project management or workflow tools, such as Smartsheet, Lytho or similar platforms, preferred.

• Commitment to health equity, diversity, inclusion, racial justice, evidence-informed policy and practices, data-driven advocacy, community-driven processes and continuous learning.

Shift: Monday - Friday, 8:30am-5:00pm (special projects on weekends occassionally)

Education

Pay Range

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.  

Lurie Children’s and its affiliates are equal employment opportunity employers.  We value diversity and are committed to creating an inclusive environment for all employees.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. 

For questions about how to request an accommodation please contact: [email protected]

AI Notice 

Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals.

It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes.

For questions about the use of artificial intelligence in this process or any additional support, please contact: [email protected]