Coordinate AI research and training-data projects, manage cross-functional workflows, onboard and engage domain experts, maintain documentation, track milestones and metrics, identify risks and quality issues, and facilitate stakeholder communication to keep programs on schedule.
This role is for one of our clients
Compensation: $45-$55 per hour
Join a leading AI lab's cutting-edge GenAI team and contribute to the development of advanced AI systems. We are seeking an organized and proactive Project Coordinator to support AI research, training-data initiatives, and operational programs. In this role, you will serve as an important coordination point between program leadership, research teams, and a growing network of domain experts.
The ideal candidate is comfortable managing multiple priorities, coordinating cross-functional teams, maintaining project documentation, and adapting quickly in a fast-paced AI environment.
RequirementsKey Responsibilities
- Serve as the day-to-day point of contact for AI data and research projects, ensuring workflows remain organized and on track.
- Partner with program leads and subject-matter experts to translate project requirements into clear guidelines and actionable instructions.
- Support the onboarding, coordination, and ongoing engagement of domain experts as projects scale.
- Participate in weekly business reviews, maintain meeting notes and action items, and facilitate project calls when required.
- Monitor project quality, identify recurring issues, investigate root causes, and communicate findings to relevant stakeholders.
- Assist research and product teams in developing, documenting, and refining project processes and guidelines.
- Identify potential risks, dependencies, and bottlenecks early and coordinate with stakeholders to resolve them.
- Track project milestones, deliverables, and operational metrics using tools such as Google Sheets and Microsoft Excel.
- Maintain accurate project documentation and ensure timely follow-up across teams.
- Adapt processes and priorities as project requirements evolve.
- Location: Must be based in the United States.
- Education: STEM background strongly preferred.
- Experience: 3+ years of experience in project coordination, project management, program operations, or a similar role involving cross-functional collaboration.
- Experience coordinating large teams or complex, multi-stakeholder projects.
- Hands-on exposure to AI training-data, human-data, machine learning, or AI research projects is highly desirable.
- Experience working as a Project Coordinator, Team Lead, EPM, Program Coordinator, or expert contributor on AI/data initiatives is a strong advantage.
- Experience supporting AI or data programs within technology-driven organizations is preferred.
- Strong data-management skills, including proficiency with Excel and SQL.
- Working knowledge of coding or technical concepts, with the ability to communicate effectively with technical teams.
- Strong organizational, analytical, and problem-solving abilities.
- Demonstrated ability to lead, coordinate, or manage large groups effectively.
- Excellent written and verbal communication skills.
- Ability to work independently, manage competing priorities, and operate effectively in a fast-changing environment.
We are committed to providing equal employment opportunities to all qualified applicants. We do not discriminate on the basis of any legally protected characteristic and provide reasonable accommodations upon request.
Similar Jobs
Greentech • Other • Social Impact • Agriculture • Renewable Energy
Supports co-directors with scheduling, communications, travel and event logistics, meeting notes, database maintenance, website and newsletter updates, and Google Site administration. The role fields community inquiries, keeps digital systems organized, and ensures programming resources remain accessible. Success requires strong organization, attention to detail, independent project management, multitasking, deadline management, and collaborative communication.
Top Skills:
Google FormsGoogle Sites
Edtech
Coordinates assessment program projects by tracking deliverables, maintaining project documentation, supporting meetings, managing expenses and invoices, coordinating user acceptance testing, liaising with help desk teams, and preparing reports and presentations. The role provides administrative support to program managers, communicates with state clients and educators, and works independently in a remote environment with up to 20% travel per quarter.
Top Skills:
Google WorkspaceMS Office
Healthtech
Coordinates field technicians, schedules, equipment, workstations, and project support for healthcare facility assignments. Provides customer communication, assists on-site teams, records product test data after installation and configuration, and trains new hires. The role is primarily remote but requires project-related travel, hospital credentialing, current immunizations, a driver license, and access to a personal vehicle.
Top Skills:
Microsoft
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
