Coordinates post-offer onboarding from recruiter handoff through hire and start date. Responsibilities include managing background investigations, drug and medical screenings, security clearance requests, training schedules, documentation, status tracking, candidate communications, issue resolution, and audit readiness. The role supports multiple programs in a high-volume shared-service environment while ensuring accurate, timely, and compliant onboarding execution.
Job Summary & Responsibilities
POSITION SUMMARY
The Recruiting Coordinator (RC) supports centralized onboarding execution from offer acceptance through hire and start date. This role ensures candidates complete all pre-employment requirements and onboarding milestones efficiently, accurately, and in compliance with organizational and client standards. RC Team members operate within a shared-service model supporting multiple programs through standardized workflows.
RESPONSIBILITIES
- Initiate onboarding activities following recruiter handoff.
- Coordinate background investigations and drug/medical screenings.
- Submit and track security clearance requests.
- Schedule required training and onboarding activities.
- Maintain onboarding status tracking in designated systems.
- Serve as primary candidate contact post-offer acceptance.
- Provide clear guidance on onboarding requirements and timelines.
- Monitor candidate progress and proactively resolve delays.
- Ensure completion of required documentation.
- Maintain accurate onboarding records.
- Support audit readiness through proper documentation tracking.
- Partner with recruiters to ensure clean onboarding handoff.
- Communicate onboarding risks or delays to RC Lead.
- Other duties as assigned.
QUALIFICATIONS
- 1+ years’ experience in recruiting coordination, onboarding operations, administrative assistance or HR operations.
- Strong attention to detail.
- Ability to manage high-volume workflows.
- Excellent organizational and communication skills.
- Ability to work independently.
BENEFITS
Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.
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With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
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