Senior Executive Assistant - Information Technology Services

• Information Technology Services.

• Full-time (100%), permanent position.

• Base salary will be in the range $97,269 to $104,349 + 17% super (HEW Level 6).

• Based at our St Lucia Campus

About This Opportunity

Bring clarity, momentum and trusted coordination to the office of UQ’s Chief Information Officer. As Senior Executive Assistant, you will provide high-level executive and administrative support that enables the effective management of priorities, information, meetings and key activities. Working within Information Technology Services, you will connect with the ITS leadership team and stakeholders across UQ, contributing to a purposeful, collaborative environment that supports teaching, learning, research and engagement.

Key responsibilities will include:

• Provide high-level executive support to the Chief Information Officer, including complex diary management, meeting coordination, travel arrangements, correspondence, briefings and logistical support.

• Coordinate executive meetings, committees, leadership forums and divisional events, including agendas, papers, minutes, action tracking and stakeholder communications.

• Maintain effective administrative systems, calendars, records and communication processes that support priorities, deadlines, information flow and document version control.

• Coordinate operational activities across purchasing, reimbursements, asset tracking, facilities, access, compliance and workplace health and safety requirements.

About You

• A degree with relevant experience, extensive experience providing high-level executive and administrative support, or an equivalent combination of relevant education, training and experience.

• Demonstrated experience supporting senior executives in a complex, fast-paced organisational environment.

• Highly developed organisational skills, with the ability to manage competing priorities, deadlines and confidential matters with accuracy and sound judgement.

• Excellent written and verbal communication skills, with the ability to prepare high-quality correspondence and engage effectively with senior stakeholders.

• Strong interpersonal skills and a professional approach grounded in tact, discretion, reliability and respect.

• Proven ability to work independently, anticipate requirements and contribute effectively within a collaborative team environment.

• High-level proficiency in Microsoft Office and relevant enterprise systems, with the ability to develop working knowledge of platforms such as SharePoint and CRM systems.

• Experience in committee support, minute taking, event coordination or university and public sector administrative processes would be highly regarded.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on-campus childcare, affordable parking, and salary packaging.

Interested?

For more information about this opportunity, please contact Caitlin Savage, Principal Advisor, Talent Acquisition, via [email protected].

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number below in the subject line.

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Other Information

Pre-employment checks may include verification of the right to work in Australia, criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer-sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criterion but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.

Applications close: Wednesday 9 September at 11.00pm AEST (R-68001).