Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.
Launch Your Next Successful Chapter with Veta Virtual! 🚀
💸 Competitive Pay | 🌍 100% Remote | 🗂️ Executive & Personal Support | 🪙 Fintech & Cryptocurrency Industry
Veta Virtual is hiring a Senior Executive Assistant for one of our high growth clients in the fintech and cryptocurrency industry. You will be the trusted partner to a co-founder, keeping both their business and personal world running smoothly, with lighter support for the COO. This is not a basic scheduling role. It is for someone who anticipates needs, filters the noise, and protects an executive’s time and confidence.
🔑 Your Role:
Most of your work will be with the co-founder, a mix of executive and personal assistant support. Expect to move between company work and personal logistics, always with discretion. You will:
- Own the calendar. Manage multiple calendars, business and personal, and schedule meetings, conferences, and appointments without conflicts.
- Handle travel from start to finish. Book flights, hotels, ground transportation, and itineraries, business and personal, and adjust fast when plans change.
- Be the gatekeeper. Review and prioritize email, respond when needed, and read, research, and route requests so the co-founder’s time goes to what matters most.
- Run meetings behind the scenes. Prepare materials, join to take notes when asked, and follow up on action items until they are closed.
- Deliver the details. Help with presentations and other deliverables, keep records and documents organized, and keep deadlines on track.
- Manage expenses. Document expenses in Expensify, assist with budgeting, and keep personal and business spending clearly separate.
- Take care of personal logistics. Handle appointments, reservations, household vendors, personal events, and personal correspondence and records.
- Support the COO. Provide light calendar management and a small amount of travel coordination.
✅ What You’ll Need:
- 5+ years of administrative or executive assistant experience, ideally with personal assistant experience too.
- Proven experience managing multiple calendars and travel logistics.
- Excellent written and verbal communication, strong interpersonal skills, and presentation skills.
- Exceptional organization, time management, and attention to detail.
- Strong discretion with confidential business and personal information.
- A proactive style: you anticipate needs, prioritize, and follow through independently in a fast paced, innovative environment.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
⭐ Nice to Have:
- Basic knowledge of cryptocurrency and blockchain, and a genuine passion for fintech and crypto.
- Comfort using AI tools to support day to day productivity.
💼 What We Offer:
- 💸 Competitive monthly compensation in USD.
- 🌴 15 paid vacation days per year plus all U.S. federal holidays.
- 💻 100% remote, with a professional home setup.
- 📈 A fast paced, high growth environment at the forefront of the global fintech and cryptocurrency industry.
- 🤝 A collaborative, positive culture through Veta Virtual and our client, with room to balance productivity and time to recharge.
🚀 Ready to Apply?
If you are ready to be the steady, organized right hand a busy executive relies on, apply today. Once you apply, you will be invited to complete a short two minute video question as part of our screening process. It is your first chance to show us your communication style and what makes you the right fit. We can’t wait to meet you!
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