Sr. Executive Assistant

As the Senior Executive Assistant, you will play a significant role on the team, providing dedicated support to the executive as well as one or two additional leaders and providing support for function as a whole. Exposure to senior levels of the organization, partnering with other Executive Assistants and Senior Executive Assistants, and external team members will be part of the day-to-day responsibilities.

What you'll be doing

• Provide dedicated support to 3 VP's, and, as needed, to their departments.

• Support a large organization within IT with multiple senior Director level employees.

• This exciting and challenging position will require working with other administrative staff both within the US and Globally.

• Will require independent thinking as well as partnering with team members.

• Global interaction and exposure to senior levels of the organization and external vendors will be part of the day to day.

• Broad versatile role with frequently changing priorities and deliverables.

• Represent Baxter on committees of a number of local charities including Habitat for Humanity.

• Coordinate schedules and assist in managing time of others.

• Coordinate domestic and international travel arrangements.

• Prepare expense reports and manage department credit line for purchases.

• Manage departmental purchase and ensure prompt and efficient flow of procure to pay process.

• Create/prepare correspondence and complex presentations.

• Assist with all meeting planning, including room set up, WebEx, and Tele-Presence / video conferencing

• Develop and maintain database/spreadsheets.

• Manage staffing activities to include interviews, onboarding, contractors, and transfers.

• Apply and implement internal policies and provide training as needed.

• Involvement with project management/event coordination.

• Other duties as assigned by management.

What you'll bring

• High school diploma required

• Bachelor’s Degree highly preferred

• Minimum of 5+ years of relevant experience. (2 or more years Baxter experience preferred)

• Advanced knowledge of computers/systems including, PowerPoint, Word, Excel,

• Access and Outlook. Knowledge of documentation management a plus

• Demonstrated proficiency with Internet/Intranet applications and research.

• Excellent oral and written communication skills in order to effectively communicate with internal and external high-level executives.

• Previous experience with travel arrangements, expense reporting, meeting planning, and calendar management

• Experience working with Global teams and/or Technical group support highly desired

• Ability to multi-task, independently manage time and be detail oriented is a must

• Support VP during times of increased activity, or as needed

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000 to $88,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.