Coordinates fuel supply, inventory, deliveries, sourcing, carrier and supplier relationships, freight reconciliation, and cost reporting for retail locations and wholesale customers. Maintains ERP/PDI data accuracy, analyzes pricing and logistics performance, prepares dashboards and executive presentations, supports supply strategy, and participates in nightly and weekend supply rotations.
Supply & Logistics Coordinator
Reports to: Vice President of Fuels
Department: Fuels / Supply & Logistics
Position Summary
The Supply & Logistics Coordinator is responsible for supporting daily fuel supply, logistics, inventory management, reporting, and cost analysis for Road Ranger Travel Centers and potential wholesale customers. This role works closely with suppliers, terminals, common carriers, third-party logistics providers, internal operations, and the Vice President of Fuels to ensure reliable supply, accurate reporting, efficient deliveries, and cost-effective fuel sourcing.
The position also supports ERP/PDI system accuracy, supplier pricing analysis, nightly supply sourcing in a team rotation, executive reporting, and special projects as assigned.
Essential Duties & Responsibilities
Monday through Friday, in-office, from 1pm to 10p.m. with some remote working from home optionality. This position also requires participation in nightly supply sourcing rotation. Weekend rotation managing Road Ranger fuels inventory, delivery forecasting, order creation and delivery amendments, and on call for supply issues and common carrier support,
Education & Experience
The Supply & Logistics Coordinator supports reliable fuel supply, accurate inventory levels, efficient logistics execution, supplier and carrier coordination, and cost-effective fuel operations across Road Ranger Travel Centers and wholesale fuel customers.
Reports to: Vice President of Fuels
Department: Fuels / Supply & Logistics
Position Summary
The Supply & Logistics Coordinator is responsible for supporting daily fuel supply, logistics, inventory management, reporting, and cost analysis for Road Ranger Travel Centers and potential wholesale customers. This role works closely with suppliers, terminals, common carriers, third-party logistics providers, internal operations, and the Vice President of Fuels to ensure reliable supply, accurate reporting, efficient deliveries, and cost-effective fuel sourcing.
The position also supports ERP/PDI system accuracy, supplier pricing analysis, nightly supply sourcing in a team rotation, executive reporting, and special projects as assigned.
Essential Duties & Responsibilities
- Reconcile, analyze, and report daily fuel activity for Road Ranger Travel Centers.
- Develop and maintain weekly and monthly fuel accounting, inventory, logistics, and cost reports.
- Schedule, coordinate, and monitor fuel deliveries for Road Ranger locations and wholesale customers.
- Manage communication and performance coordination with suppliers, terminals, common carriers, and third-party logistics providers.
- Reconcile and proof carrier freight charges for payment processing documenting deductions due to inaccurate billing and track carrier performance.
- Monitor inventory levels, demand trends, and supply availability to support timely fuel ordering and delivery execution.
- Coordinate and secure fuel supply at various terminals.
- Participate in nightly supply sourcing as part of a Monday through Friday team rotation.
- Assist the Vice President of Fuels with product sourcing, supplier pricing analysis, fuel cost reporting, and supply strategy.
- Support ERP/PDI system setup, improvements, data entry, and ongoing system accuracy.
- Prepare analytics, dashboards, and PowerPoint presentations related to fuel cost, inventory, supplier pricing, logistics performance, and operational activity.
- Support executive-level and board-level reporting and presentations as needed.
- Perform special projects and other departmental duties as assigned.
- Maintain confidentiality of company pricing, supply, logistics, and financial information.
Monday through Friday, in-office, from 1pm to 10p.m. with some remote working from home optionality. This position also requires participation in nightly supply sourcing rotation. Weekend rotation managing Road Ranger fuels inventory, delivery forecasting, order creation and delivery amendments, and on call for supply issues and common carrier support,
Education & Experience
- Bachelor’s degree in Business, Supply Chain, Operations Management, Logistics, or a related field preferred.
- Minimum of 3 to 5 years of experience in supply chain, logistics, transportation, fuel supply, or related operations.
- Experience in general accounting, financial reporting, reconciliation, and business analysis in a corporate environment preferred.
- Experience with ERP systems, PDI, inventory systems, or fuel management platforms preferred.
- Strong organizational skills with strict attention to detail.
- Ability to work under pressure, prioritize tasks, and manage multiple competing deadlines.
- Excellent analytical, problem-solving, and decision-making skills.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively with cross-functional teams.
- Expert proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
- Strong PowerPoint slide creation skills, including executive-level and board-level presentation development.
- Strong data analytics skills, including excel analysis, Power BI, dashboards, reporting, and trend analysis.
- Comfortable presenting analytics, findings, and recommendations to leadership and board-level audiences.
- Proficient creating, utilizing, analyzing spread sheets, pivot tables V look up, databases, reporting tools, and presentation software effectively.
- Flexible, process-oriented, and able to identify opportunities for operational improvement.
- High degree of confidentiality, professionalism, and accountability.
- Fuel supply, petroleum, terminal, or common carrier logistics experience.
- Experience with PDI or other fuel accounting/inventory management systems.
- Knowledge of fuel pricing, rack pricing, freight costs, inventory levels, and delivery scheduling.
- Experience supporting wholesale fuel customers or multi-site retail fuel operations.
The Supply & Logistics Coordinator supports reliable fuel supply, accurate inventory levels, efficient logistics execution, supplier and carrier coordination, and cost-effective fuel operations across Road Ranger Travel Centers and wholesale fuel customers.
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