Coordinate and schedule interviews, manage candidate communications and ATS records (Lever), support pre-employment checks and onboarding, generate recruiting reports, and assist recruiters and hiring managers to ensure a positive candidate experience.
Magna Legal Services is a trusted nationwide partner to law firms, corporations, insurance carriers, and government agencies, delivering comprehensive legal support at every stage of a case. From court reporting and record retrieval to jury consulting, investigations, litigation graphics, and language services, we help our clients navigate complex legal challenges with confidence. Our reputation is built on the expertise, dedication, and professionalism of our team, and we’re proud to foster a culture where talented people can do meaningful work and grow their careers.
Magna Legal Services is seeking a highly organized and customer-focused Talent Acquisition Coordinator to support our growing recruiting team. This role is responsible for coordinating interviews, managing candidate communications, maintaining data integrity within our applicant tracking system, and ensuring a seamless candidate experience from application through onboarding.
The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities simultaneously, and takes pride in delivering exceptional service to candidates, hiring managers, and internal stakeholders.
Primary Responsibilties
- Coordinate virtual interviews across multiple business units
- Schedule interviews with candidates, hiring managers, and interview panels while balancing complex calendars
- Manage interview logistics, including calendar invitations, meeting links, and interview materials
- Serve as the primary point of contact for candidates throughout the interview process
- Provide timely, professional communication throughout the recruiting lifecycle
- Respond to candidate inquiries regarding interviews, hiring timelines, and next steps
- Ensure every candidate receives a positive and consistent experience
- Maintain accurate candidate records within Lever
- Move candidates through recruiting stages and ensure documentation is complete
- Post and manage job advertisements across internal and external job boards
- Generate recruiting reports and monitor pipeline activity
- Coordinate pre-employment activities including background checks, reference checks, and offer documentation
- Partner with HR to facilitate a smooth transition from offer acceptance through onboarding
- Track recruiting metrics including interview volume, time-to-fill, and offer acceptance rates
- Maintain recruiting templates, interview guides, and standard operating procedures
- Partner with recruiters and hiring managers to ensure efficient interview scheduling and communication
- Assist with recruiting events, career fairs, and university recruiting initiatives
- Help identify process improvement opportunities that increase recruiting efficiency
Recruiting Coordination
Candidate Experience
Applicant Tracking System (ATS)
Recruiting Operations
Hiring Manager Support
Desired Background & Qualifications
- Bachelor's degree and deep interest in talent acquisition
- 1-3 years of experience in talent acquisition, recruiting coordination, recruiting operations, or a related field; recent college graduates with relevant recruiting or talent acquisition internship experience are also encouraged to apply
- Strong technical aptitude and the ability to quickly learn and become proficient in recruiting technologies, specifically Applicant Tracking Systems (e.g., Lever)
- Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- High level of attention to detail and a commitment to delivering an exceptional candidate experience
- Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and Zoom
- Experience administering an Applicant Tracking System (ATS), preferably Lever.
- Experience coordinating interviews in a high-volume recruiting environment.
- Experience supporting recruiting, HR, or talent acquisition teams.
- Familiarity with LinkedIn Recruiter, job boards, and recruiting technologies.
- Experience creating recruiting reports, maintaining ATS data integrity, and supporting recruiting operations.
- Organization and prioritization
- Customer service orientation
- Attention to detail
- Communication skills
- Relationship building
- Problem solving
- Adaptability
- Integrity and professionalism
Required
Preferred
Core Competencies
Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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