Talent Acquisition Specialist

Your Future Position: Talent Acquisition Specialist

Job Location: Bannockburn, Crystal Lake, or Naperville, IL

Why you should join our team! Why Baxter & Woodman?

At Baxter & Woodman, both seasoned professionals and recent graduates find more than a job; they uncover a long-lasting, fulfilling career with a distinguished leader in technology and innovation. Our work environment is extraordinary and being honored as one of the 2026 Zweig Best Firms to Work For exemplifies our appreciation and respect for our dedicated staff.

About the role, Your Impact:

Baxter and Woodman, Inc. has an exciting opportunity for a Talent Acquisition Specialist to join our Human Resources team in our Bannockburn, Crystal Lake, or Naperville, IL offices. The Talent Acquisition Specialist is responsible for executing full-cycle recruitment strategies to attract, engage, and hire top talent across the organization. This role partners closely with hiring managers, HR leadership, and external partners to ensure a seamless hiring process and a positive candidate experience from sourcing through onboarding. If you're passionate about providing exceptional service, thrive in a fast-paced environment, and enjoy being part of a supportive team, we invite you to join us!

What your day-to-day will look like:

• Manages full-cycle recruiting for assigned roles, including sourcing, screening, interviewing, and coordinating the selection process.
• Partners with hiring managers to understand workforce needs, develop job descriptions, and create effective recruitment strategies.
• Sources candidates using a mix of traditional and innovative methods, including job boards, social media, networking, employee referrals, career fairs, and community partnerships.
• Uses the applicant tracking system (ATS) to identify and engage passive candidates for open roles.
• Conducts initial candidate assessments to evaluate qualifications, experience, and cultural alignment.
• Coordinates interview scheduling, hiring team communication, and candidate follow-up to ensure a smooth process.
• Maintains accurate and compliant candidate records within the applicant tracking system (ATS).
• Builds and maintains talent pipelines for critical and hard-to-fill roles.
• Collaborates with external staffing agencies and recruitment vendors as needed.
• Supports the offer process by preparing offer letters and communicating compensation, benefits, and employment terms.
• Coordinates pre-employment screenings, including background checks.
• Ensures recruiting practices comply with federal and state employment laws, including EEO and affirmative action requirements.
• Assists with employer branding initiatives and recruitment marketing campaigns to enhance visibility and attract high-quality candidates.
• Provides data and insights on recruiting metrics, trends, and opportunities for process improvement.
• Supports HR projects and initiatives related to talent acquisition and workforce planning.

Education Requirement:

• Bachelor’s degree in Human Resources, Business, Psychology, or Behavior Sciences.

Must-haves, what you will bring:

• 2+ years of full cycle recruitment experience.
• Ability to travel to Baxter & Woodman’s regional office locations required (own transportation).
• Excellent computer skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Effective oral and written communication skills.
• Ability to maintain the highly confidential nature of human resources work.
• Ability to work independently or with a team.
• Must be able to identify and resolve problems in a timely manner.

Preferred Qualifications:

• Familiarity with ClearCo Applicant Tracking System (ATS)
• Familiarity with the A/E/C Industry

Compensation: The pay range for this role is $57,000-$70,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications.

You matter! Our outstanding benefits - At our organization, we prioritize the holistic well-being of our employees through a comprehensive range of benefits. This commitment is evident in our healthcare offerings, including medical, dental, and vision plans, alongside an Employee Assistance Program and dedicated benefit advisors for personalized support. Financial well-being is enhanced through our financial planning program, life and disability insurance, tax savings plans, and coverage for accidents, cancer, and critical illnesses. Balancing work and life, we provide generous paid time off, paid holidays, parental leave, and flexible work arrangements, including the option to work from home and/or work a flexible schedule for eligible positions. Additionally, we lead the industry by offering 401k plans, supported by expert financial advisors, and an Employee Stock Ownership program, ensuring our employees are not just part of a workplace but a thriving, supportive community dedicated to their well-being, financial security, and happiness.

Baxter & Woodman is an equal opportunity- affirmative action - Vet/Disability employer