Manage international trade documentation, including invoices, bills of lading, packing lists, certificates of origin, and HS code compliance. Coordinate drop shipments, freight forwarding, container allocations, transit tracking, and carrier issue resolution. Maintain order, purchasing, billing, invoicing, shipment, and freight-cost records in Zoho Inventory and Zoho Books, while reconciling vendor and forwarder invoices for accurate accounts payable and margin analysis.
This is a remote position.
Note: Candidates are required to apply through the job application link provided below. Applications submitted through any other channel or without applying via the company’s careers website will not be considered.
1. Back-to-Back Documentation & Trade Compliance
1. Back-to-Back Documentation & Trade Compliance
● Execute seamless cross-border documentation, matching inbound supplier invoices from China, Thailand, and South Korea with outbound client export invoices.
● Prepare and manage clean sets of Bills of Lading (BL), Commercial Invoices, Packing Lists, Certificates of Origin, and Switch Bills of Lading where required to protect vendor confidentiality.
● Ensure absolute compliance with international trade laws, customs regulations, and proper HS code classifications without physical cargo inspection.
2. Logistics & Freight Coordination
● Coordinate direct factory-to-destination (drop-shipment) routing or port-to-port cross-docking with freight forwarders.
● Negotiate competitive air and ocean freight rates and secure container allocations directly from supplier origins.
● Monitor real-time transit status, update clients on delivery timelines, and resolve carrier delays or port holds immediately.
3. Zoho System Management
● Manage the entire order lifecycle within Zoho Inventory and Zoho Books (Sales Orders, Purchase Orders, Bills, and Invoices).
● Update Zoho in real time to reflect shipment milestones, tracking numbers, and actual freight costs for precise profit margin analysis.
● Reconcile vendor accounts and forwarder invoices against Zoho records to ensure clean accounts payable data.
Requirements
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What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
