US and Canada Payroll Manager

About Delinea:
Delinea is the identity security platform that continuously controls what AI agents, humans and machines can do and for how long. It extends privileged access management from the point of access to the moment of action, using just-in-time authorization to reduce standing privilege across on-premises, multi-cloud and short-lived infrastructure, without adding friction for legitimate users. Delinea provides visibility across every identity type, scores the risk each one carries, and preserves the context behind access decisions, making them auditable and defensible. It supports both static and ephemeral access, letting teams apply Zero Standing Privilege where risk demands it without replacing existing infrastructure.

The US and Canada Payroll Manager owns end-to-end US and Canada payroll as a hands-on process owner: running it in Workday, keeping it compliant across every state, province, and locality, and building the controls and automation that bring US payroll processing in-house. This is an individual contributor role with no direct reports. It reports to the Global Payroll Director and works day to day with a Global Payroll Administrator who supports and backs up US and Canada processing.

We need someone who has already done this at a high level and can lead our shift from managed services processing to an in-house US payroll function, with our Workday managed services partner continuing to provide quarterly and annual services.

This role sits on a four-person global payroll team, and every member reports to the Global Payroll Director. Each person owns an area and is expected to run it independently.

• Global Payroll Director: your manager. Sets strategy, owns vendor and audit relationships, and is the escalation point.

• International Payroll Manager: process owner for international payroll and the Workday-to-Deel rollout. You will align on shared processes, GL and reporting standards, and Workday configuration.

• Global Payroll Administrator: supports both payroll managers and is the backup for US and international payroll. You direct the day-to-day US and Canada work of this role.

US payroll runs in Workday with a Workday partner providing managed services and processing payroll today. Part of your mandate is to bring US payroll processing in-house. That partner will continue to provide quarterly and annual services. Canada is part of this role. It is a manual process today, processed through an international accounting firm partner, until it moves to Deel and Workday, which is planned to start later in 2027. Latin America stays with the International Payroll Manager.

US and Canada both pay semi-monthly, so this role runs two cycles a month for each country.

• Own every US and Canada payroll cycle end to end in Workday, including calculations, retro processing, off cycle runs, and troubleshooting.

• Review and approve the US and Canada work of the Global Payroll Administrator and set clear preparer and reviewer steps.

• Run pre- and post-payroll audits and reconciliations and resolve discrepancies to root cause.

• Keep federal, state and local withholding, multistate setups, and reciprocity rules correct and current.

• Oversee quarterly filings and year-end reporting (W-2s, amendments) delivered through our managed services partner, review them for accuracy, and own tax agency correspondence.

• Research complex scenarios, flag compliance risk early, and recommend a defensible solution.

• Keep federal and provincial withholding, CPP or QPP, EI or QPIP, and Quebec requirements correct and current.

• Own Canadian remittances, records of employment (ROEs), and year-end reporting (T4s and RL-1s).

• Coordinate with the International Payroll Manager on cross-border employees and shared processes.

• Manage our international accounting firm partner, which processes Canada payroll today, including data submissions, payroll review and approval, issue tracking, and clear service expectations.

• Prepare Canada for its move to Deel connected to Workday, planned to start later in 2027. Until then, run Canada payroll through our accounting firm partner as a manual process.

• Lead the plan to move US payroll processing in-house, including documented procedures, knowledge transfer, and a cutover timeline.

• Manage our Workday managed services partner through the transition and as the ongoing partner for quarterly and annual services, with clear service expectations and issue tracking.

• Find and fix broken or manual processes and own each improvement project from scoping to rollout.

• Use Excel, Workday reporting, and responsible AI and automation tools to reduce manual work and errors.

• Support payroll integrations, acquisitions, and other transitions as they arise.

• Maintain documented controls and provide audit support for internal and external audits.

• Partner with HR, Finance, Benefits and Workday teams on data feeds, GL entries, and employee payroll questions.

• 10+ years of progressive US payroll experience, including independent ownership of multistate payroll.

• Hands-on experience processing US payroll in Workday, including retro, off-cycle, audits, reconciliations, and reporting.

• Strong knowledge of federal, state and local payroll tax, year-end reporting, and amendments.

• Advanced Excel skills: large datasets, lookups, pivots, and complex reconciliations.

• Proven process improvement record, with at least one project you personally owned and delivered.

• Clear written and verbal communication, and the judgment to know when to escalate.

• Based in the US and able to work Pacific or Eastern business hours.

• Hands-on Canadian payroll experience, including provincial withholding, CPP or QPP, EI or QPIP, Quebec, ROEs, and T4 and RL-1 reporting.

• Comfortable managing an outsourced payroll provider such as an international accounting firm, including setting expectations and reviewing its work.

• Experience with managed services and payroll tax providers such as ADP or a Workday partner and managing vendor relationships.

• Experience supporting mergers and acquisitions or payroll system integrations.

• Comfort using AI tools and automation to improve payroll work, with sound judgment on confidentiality and compliance.

• Experience moving payroll processing from a managed services provider to in-house.

• CPP, FPC or similar certification preferred.

• Exposure to multinational payroll or Deel.

Why work at Delinea?

• We're passionate problem-solvers helping the world's largest organizations protect what matters most: their human and machine identities.

• We invest in people who are smart, self-motivated, and collaborative.

• What we offer in return is meaningful work, a culture of innovation and great career progression.

At Delinea, our core values are STRONG and guide our behaviors and success:

• Spirited - We bring energy and passion to everything we do

• Trust - We act with integrity and deliver on our commitments

• Respect - We listen, value different perspectives, and work as one team

• Ownership - We take initiative and follow through

• Nimble - We adapt quickly in a fast-changing environment

• Global - We embrace diverse people and ideas to drive better outcomes

We believe weaving these core values into our day-to-day actions, and our process for hiring, evaluating, and promoting employees, helps us cultivate a work environment that embraces collaboration and camaraderie.

We take care of our employees. We offer competitive salaries, a meaningful bonus program, and excellent benefits, including healthcare insurance, as well as pension/retirement matching, comprehensive life insurance, an employee assistance program, time off plans, and paid company holidays.

Delinea is an Equal Opportunity and Affirmative Action employer and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Upon conditional offer of employment, candidates are required to complete comprehensive criminal background check, verification of education, and verification of employment, per employment policy. In addition, all publicly posted social media sites may be reviewed.