Jobs at HOA Talent

Provides administrative support across customer service, accounting, and office operations. Handles calls, emails, walk-in visitors, invoices, checks, documents, mailings, postage, and customer statements. Requires accurate data entry, strong interpersonal skills, attention to detail, and proficiency with office software including Word, Excel, email, and web-based systems.

Provides administrative support for customer service, accounting, and office operations at a property management company. Responsibilities include handling calls and emails, assisting walk-in customers, entering account data, organizing invoices and checks, managing mailings, processing postage charges, and sending account statements. Requires accuracy, interpersonal skills, and proficiency with Word, Excel, email, web applications, and office equipment.

Own new business development and sell project management services to community association boards. Build pipelines, deliver presentations, close engagements, and oversee awarded construction and repair projects from scope through completion. Coordinate contractors, budgets, schedules, payments, and compliance while advising boards and property managers. Provide occasional after-hours support and assist with maintenance team oversight.

Provides daily administrative and office support, maintains records and documentation, prepares reports and meeting materials, coordinates calendars and travel, manages communications and mail, tracks workflow tasks, and supports office organization and supply management. The role requires strong organization, attention to detail, communication, customer service, and proficiency with Microsoft Office in a fast-paced, process-driven environment.

Supports accounts receivable operations for community associations by maintaining resident ledgers, managing delinquent accounts, responding to account inquiries, posting fees and fines, processing QuickBooks Online charges, routing financial mail, and preparing electronic bank deposits. The role also maintains financial records, follows accounting controls, communicates with residents and internal teams, and assists with general accounting and administrative tasks.

Provides strategic and operational leadership across janitorial, sewer and drain, and pest-control divisions. Oversees managers, field teams, budgets, profitability, staffing, service quality, customer and vendor relationships, compliance, safety, and growth initiatives. Establishes operating standards, monitors KPIs, develops leaders, manages financial performance, resolves operational challenges, and reports results to executive leadership.

Supports Community Managers with HOA and condominium operations across a Chicago portfolio. Responsibilities include coordinating maintenance and vendors, soliciting bids, supporting inspections and projects, responding to residents and boards, preparing communications and meetings, and assisting with invoices and expense tracking. The role requires conversational Spanish, local travel with a valid driver’s license and reliable vehicle, flexible hours, occasional weekend work, and emergency responsiveness.