Jobs at The University of Chicago

Provides academic advising to undergraduate students, tracks degree progress, interprets university policies, and supports students through campus referrals. Manages Canvas content and office communications, including content creation and annual communication planning. Supervises 5–6 academic advisers, contributes to strategic planning and staff development, liaises with academic departments, supports joint-degree programs, and participates in university events and student-services initiatives.

Manages accounting, budgeting, forecasting, procurement, financial reporting, and post-award administration for sponsored research and departmental funds. Responsibilities include reconciling accounts, approving expenditures, processing payroll and invoices, monitoring compliance, preparing grant reports and closeouts, supporting budget modifications, and coordinating with faculty, administrators, funding agencies, and subcontractors. The role also trains research staff, advises budget leads, and ensures adherence to university and sponsor policies.

Manages leadership annual giving by identifying, soliciting, and stewarding donors capable of gifts from $2,500 to $100K+. Builds and manages a 200–300-prospect portfolio, develops fundraising strategies and proposals, conducts donor calls and visits, tracks stewardship and fundraising metrics, and collaborates across university teams to achieve annual revenue goals of $500K–$1.5M.

Provides Tier 1 and Tier 2 technology support to students, faculty, staff, and alumni through phone, email, chat, walk-in, and self-service channels. Manages tickets, accounts, devices, applications, classroom technology, labs, and onboarding/offboarding. Documents solutions, troubleshoots identity and network issues, supports security incident triage, improves workflows using automation and AI tools, and participates in projects and monthly off-hours on-call support.

Leads and co-owns university Advancement web platforms, delivering back-end development, WordPress and Drupal administration, integrations, architecture, security, reliability, analytics, accessibility, releases, and production support. Translates business requirements into technical solutions, establishes platform standards, manages vendors and enterprise dependencies, resolves incidents, evaluates emerging technologies including AI, and advises stakeholders on technical tradeoffs and long-term platform health.

Manages the Journal of Modern History’s academic journal office, overseeing peer review, manuscript tracking, publication scheduling, editing, proofreading, author and reviewer correspondence, editorial meetings, reporting, and book review operations. Supervises two full-time employees, supports editorial strategy, commissions translations, and coordinates with University of Chicago Press stakeholders. The role requires scholarly publishing experience, strong communication and organizational skills, proficiency with office and PDF software, and familiarity with peer review systems.

Leads academic program strategy, administration, assessment, reporting, recruitment, retention, and student engagement for graduate and undergraduate programs. Analyzes admissions, enrollment, outcomes, ROI, and alumni career data; manages cross-functional initiatives involving course innovation and academic technology; coordinates recruitment and orientation events; supervises and mentors junior staff; builds stakeholder relationships; and provides academic advising and international student services support.

Prepares and manages the Physical Sciences Division’s annual budget, develops financial models and forecasts, analyzes accounting data and budget variances, and provides reporting to senior leadership. Evaluates spending proposals, tracks fund utilization, conducts historical and economic analyses, and supports resource planning and allocation decisions. The role communicates financial findings to stakeholders, maintains budgeting policies, and provides specialized analysis across departments and centers.

Administers pre- and post-award grants and contracts, including proposal preparation, budgeting, account reconciliation, forecasting, compliance, reporting, subcontracting, closeout, and financial transactions. Partners with faculty, principal investigators, university offices, sponsors, and external agencies. Serves as a subject matter expert, mentors junior staff, monitors policies and regulatory requirements, and oversees gift, endowment, operating, and unrestricted research accounts.

Plans and supervises daily Dissertation Office activities, advises doctoral candidates on dissertation requirements, audits manuscripts, manages workflows and quality control, and updates procedures. Provides in-person and online instruction, supervises student assistants, maintains dissertation databases, tracks processing, updates web content, coordinates convocation information, and collaborates with university divisions, library staff, students, and ProQuest.

Supports the University’s IT resiliency program by developing recovery standards, maintaining RTOs and RPOs, coordinating disaster recovery tests and cyber exercises, assessing system and provider resilience, tracking remediation, and reporting risks to leadership. The role aligns recovery practices with NIST, HIPAA, research security, and insurance requirements; supports incident response and major incident recovery; prepares audit evidence; and helps protect backups and recovery infrastructure from cyber threats.

Provides executive leadership for university-wide IT infrastructure and operations, including cloud, networks, computing, storage, data centers, telecommunications, service management, end-user support, and enterprise architecture. Develops technology roadmaps, leads modernization and resilience initiatives, manages budgets and vendor agreements, oversees service quality and incident response, and partners with academic, administrative, medical, and research stakeholders. Leads approximately 120 staff and contractors while developing an inclusive, accountable, service-oriented culture.

The Communications Specialist develops and executes media relations, digital communications, donor outreach, and campaign strategies for the Institute of Politics. Responsibilities include writing press materials, newsletters, donor communications, board materials, social content, and event copy; managing editorial calendars; pitching stories to journalists; monitoring communications metrics; maintaining consistent institutional messaging; and translating program outcomes into compelling narratives across web, media, and reports.

Leads clinical trial post-award financial management across the Biological Sciences Division. Supervises Financial Managers and Coordinators, oversees budgeting, reconciliation, invoicing, revenue tracking, reporting, compliance, policies, and performance metrics. Advises faculty and research staff, supports grant and contract administration, contributes to financial systems and CTMS implementation, coordinates with finance and regulatory teams, and manages relationships with sponsors, CROs, and nonprofit partners.

Leads development of automation software and data frameworks for quantum component design, assembly, testing, and manufacturing. Designs real-time control systems for precision optical equipment, evaluates software and interfaces, develops manufacturing roadmaps, supports pilot facility projects, and coordinates multidisciplinary engineering teams. Provides technical guidance, documentation, validation, cybersecurity implementation, and partner support across regional quantum facilities.

Supports UCPro financial operations by processing AP/AR transactions, reconciling subledgers and general ledger accounts, preparing accruals and close schedules, producing financial reports, researching discrepancies, managing billing and collections, and responding to supplier and stakeholder inquiries. The role uses Oracle ERP and Concur while ensuring compliance with University policies and maintaining accurate financial records.

Leads Advancement data architecture and business analysis across CRM, data warehouse, and connected systems. Designs data models, pipelines, integrations, and governance processes; translates stakeholder needs into technical requirements; troubleshoots complex system issues; documents architecture and workflows; and guides solution design and process improvements. Provides technical leadership and mentorship on data projects, evaluates AI opportunities, and communicates recommendations to technical and non-technical stakeholders.

Manages post-award financial administration for faculty grants, contracts, gifts, and internal funding. Responsibilities include monitoring and reconciling accounts, controlling expenses, processing procurement and reimbursements, allocating salaries and costs, tracking budgets, ensuring compliance, preparing grant reports and projections, coordinating audits and agency visits, and supporting faculty and funding agencies. The role also handles account creation and closure, effort reporting, invoices, equipment inventory, and multi-investigator grant coordination.

Leads major-gift fundraising for the University of Chicago’s Arts and Culture units. Manages approximately 100 prospects, cultivating, soliciting, securing, and stewarding gifts of $100,000 or more, including $1M–$2M+ annually. Develops donor engagement strategies, coordinates events and travel, manages complex projects and budgets, partners with university leaders and Advancement teams, and provides peer leadership across fundraising initiatives.

Leads front-end web development for digital communications, including Drupal and WordPress websites, responsive HTML email, accessibility, SEO, analytics, integrations, testing, and performance optimization. Provides technical leadership, mentorship, coding standards, project coordination, stakeholder consulting, and collaboration with communications, design, marketing, and technology teams to deliver digital experiences and automated communications workflows.