Provides remote administrative and operational support for a construction services company. Responsibilities include scheduling service appointments in Jobber, preparing invoices, maintaining service calendars, planning crew schedules, coordinating with field teams, updating job information, and following up on pending tasks. The role requires strong organization, attention to detail, Spanish fluency, basic to intermediate English, Microsoft 365 proficiency, and comfort working in a fast-moving service environment.
This is a remote position.
Our client is looking for a Full-Time Administrative Assistant to provide day-to-day operational and administrative support to a growing construction services company. They specialize in drywall, painting, repair, and property improvement services and have built a strong reputation for reliable service, professional workmanship, and positive customer experiences.
This role will be responsible for keeping daily operations organized behind the scenes, with a particular focus on scheduling service appointments, preparing invoices, coordinating with service teams, and planning crew schedules for upcoming jobs. The ideal candidate is proactive, dependable, organized, and comfortable working in a team-oriented environment where priorities may shift throughout the day.
This is primarily an internal operations role with no regular client-facing responsibilities. Since the team communicates in Spanish, advanced English proficiency is not a major requirement for the position.
- Coordinate and schedule service appointments using Jobber.
- Prepare and process client invoices accurately and on time.
- Organize and maintain the daily service calendar.
- Plan and update next-day crew schedules based on upcoming jobs and operational priorities.
- Follow up with service teams regarding schedules, assignments, and pending tasks.
- Communicate internally with team members through WhatsApp and other designated channels.
- Keep job, scheduling, and administrative information organized and up to date.
- Support the team with routine administrative and operational tasks as assigned.
- Adapt to changing priorities and help ensure daily field operations remain organized.
- Proactively identify pending items and follow up rather than waiting for reminders or instructions.
Requirements
- Previous experience in an administrative assistant, operations support, scheduling, dispatching, or similar role.
- Strong organizational and time-management skills.
- Ability to coordinate multiple schedules, appointments, and administrative priorities simultaneously.
- Comfortable preparing invoices and handling basic administrative documentation.
- Proactive mindset with the ability to follow up independently on outstanding tasks.
- Strong attention to detail, particularly when managing schedules and invoices.
- Comfortable communicating and coordinating with field-based teams.
- Ability to work effectively in a fast-moving service or operations environment.
- Working knowledge of Microsoft Office/Microsoft 365.
- Comfortable using WhatsApp for daily team communication.
- Spanish fluency.
- Basic to intermediate English is sufficient to navigate systems and handle written administrative information.
- Experience with Jobber is strongly preferred.
- Previous experience supporting a construction, home services, property services, maintenance, field service, or similar company is a plus.
- Experience with crew scheduling, dispatching, work orders, or field-service coordination is highly valuable.
- Familiarity with invoicing and administrative workflows.
- Friendly, collaborative, and team-oriented personality.
- Self-starter who takes initiative and follows through on responsibilities.
- Comfortable learning new processes and adapting to the operational needs of the business.
Benefits
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