Administrative Assistant

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DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

We are currently seeking an Administrative Assistant to provide administrative support services with a high degree of confidentiality, discretion and judgment to a senior leadership member and his team.

What you will be working on:

• Ensure that the partner has all necessary information for meetings (i.e. synthesize and prepare relevant documentation, coordinate agenda items) by compiling and proactively 
following up with meeting contacts.
• Anticipate issues and initiate appropriate action to ensure the most effective use of the Partners time.
• Provide day-to-day executive administration support including email monitoring, drafting communication, filing, invoices, expense preparation, bills, tax documents, preparing of 
presentations, etc.
• Maintain calendar and communicate adjustments/changes on a regular basis
• Administrative support for the business
• Travel arrangements including research, flights and accommodation
• Point of contact for monthly team allocations and reporting needs – working directly with our accounting professionals

You will feel right at home if:

• You are proactive, collaborative, detail-oriented, highly organized and can effectively prioritize and manage competing tasks and requests.
• You pride yourself on your tact and diplomacy, with your ability to use discretion, strong judgement and maintain confidentiality.
• You have fantastic communication skills and experience communicating at all levels of the organization, particularly with senior executives.
• You are an exemplary representative of the leaders you are supporting.
• You are known for being hard working, persistent and determined. You love helping others stay organized and being a "right hand."
• You have a strong understanding of the business and will use this to help prioritize tasks and requests and initiate appropriate actions to ensure an effective use of the partners 
• You like to ‘problem solve’ and welcome developing solutions to different problems that might arise.
• You are able to manage personal administrative tasks as required by the partners in order to ensure that they are able to focus on important tasks at hand


• Bachelor’s Degree
• Minimum of 3 years of experience in a support function
• Expertise in Microsoft products including Outlook, Word, Excel, and SharePoint required.
• Previous experience leveraging travel and expense systems, SAP Concur preferred.
• Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior 
management, directors and individuals at all levels, including external vendors.
• Demonstrated ability to communicate ideas orally and in writing. Strong writing and editing skills.
• Exceptionally strong organizational skills with a demonstrated ability to deliver results in a fast-paced environment.
• Ability to set priorities, handle multiple tasks, and meet deadlines.
• Flexible and adaptable to rapidly changing priorities
• Ability to work independently, multi-task, be proactive and initiate action confidently with minimal supervision.
• Ability to manage work and projects with a high level of accuracy and attention to detail.
• High level of professionalism, good judgment and discretion in dealing with confidential situations.
• Analytical, research, problem solving, decision-making and conflict resolution skills.
• Tech-savvy, comfortable dealing with technology issues and proactive in finding ways to improve efficiency with available tools and resources
• Work as a team with other Administrative & Executive Assistants
• Provide back-up as necessary for team members

For more information about DRW's processing activities and our use of job applicants' 
data, please view our Privacy Notice at https://drw.com/privacy-notice.

California residents, please review the California Privacy Notice for information about 
certain legal rights at https://drw.com/california-privacy-notice.


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What are DRW Perks + Benefits

Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Employee resource groups
Employee-led culture committees
Hybrid work model
In-person all-hands meetings
Flexible work schedule
Remote work program
We are committed to creating in-office as well as remote environments to support collaboration and belonging for all of our employees. Success at DRW is measured by performance, not location.
Mandated unconscious bias training
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance + Wellness
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Team workouts
Mental health benefits
Financial & Retirement
401(K) matching
Performance bonus
Charitable contribution matching
Child Care & Parental Leave
Childcare benefits
Generous parental leave
Family medical leave
Adoption Assistance
Company sponsored family events
Fertility benefits
Vacation + Time Off
Generous PTO
Paid volunteer time
Paid holidays
Paid sick days
Bereavement leave benefits
Office Perks
Commuter benefits
Company-sponsored outings
Free daily meals
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Onsite office parking
Recreational clubs
Relocation assistance
Fitness stipend
Home-office stipend for remote employees
Meditation space
Mother's room
Onsite gym
Professional Development
Job training & conferences
Tuition reimbursement
Lunch and learns
DRW hosts lunch and learn meetings once per month.
Promote from within
Mentorship program
Continuing education available during work hours
Online course subscriptions available
Customized development tracks
Paid industry certifications
Personal development training
Apprenticeship programs

Additional Perks + Benefits

We also offer on-site yoga, meditation classes, trivia nights., massages, and wine tastings. We also support professional development through mentorship programs, speaker series and "Geek Lunches."

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