The Administrative Assistant provides administrative support to attorneys and paralegals, managing documents, scheduling, and workflow in a legal environment.
Location
GGP Chicago - 350 N Orleans Street, Suite 300Business
Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve
If you’re ready to be a part of our team, we encourage you to apply.
Job Description
Position SummaryThe Administrative Assistant will provide comprehensive administrative support to attorneys and paralegals within Brookfield Properties’ Legal department. This role is responsible for assisting with document preparation, scheduling, file management, and other essential administrative functions to ensure efficient workflow and high-quality legal services. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced legal environment.
Responsibilities- Prepare and revise leases, lease-related documents (i.e., amendments, extension agreements, termination agreements, letter agreements), and other documents at the direction of attorneys and paralegals. Facilitate correspondence relating to leases, amendments, and other legal documents both internally and externally, as directed.
- Monitor and organize workflow as assigned.
- Work on special Legal Department projects as assigned or initiate special projects
- Other duties as assigned.
Qualifications
- High School Diploma or GED Required.
- Minimum of 2 years of experience in an administrative support role.
- Collaborative and dependable professional with a strong work ethic, consistently demonstrating accountability, integrity, and sound judgment.
- Proficient in Microsoft Office Suite with the ability to quickly learn and adapt to new software applications.
- Experience with document management systems such as Net Documents is preferred.
- Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, and adapt to evolving circumstances.
- Highly organized and project-focused professional with strong decision-making abilities.
- Excellent business writing and verbal communication skills.
Compensation
- Salary type: Non-Exempt
- Pay Frequency: Bi-weekly
- Hourly Pay Range: $24.00-$31.25
- Annual Bonus: 4%
Benefit Information
- Competitive compensation
- Medical, Dental and Vision beginning day 1
- 401(k) Company matching
- 401(k) Vests on Day 1
- Career development programs
- Charitable donation matching
- Generous paid time off (i.e., vacation, personal holidays, paid sick time)
- Paid Volunteer Hours
- Paid Parental Leave
- Family planning assistance including IVF, surrogacy, and adoption options
- Wellness and mental health resources
- Pet insurance offering
- Childcare Assistance
- Commuter benefits
- A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.
#GGP
Similar Jobs
Fintech • Machine Learning • Payments • Software • Financial Services
Provide high-level administrative support to multiple executives: manage complex calendars, coordinate travel and expenses, organize team events, and serve as a primary communicator and ambassador for the team. Maintain attention to detail, exercise judgment, and collaborate with other administrative staff to drive operational efficiency.
Top Skills:
ClaudeCopilotExcelGeminiGoogle WorkspaceMicrosoft OutlookPowerPointSkypeWordZoom
Financial Services
Provide executive-level administrative support: manage complex calendars, screen calls, coordinate meetings and domestic/international travel, organize events, process invoices and T&E, assist onboarding/offboarding, prepare communications, maintain department documents, and edit spreadsheets/presentations. Requires strong discretion, organization, and Microsoft Office proficiency. On-site five days per week.
Top Skills:
ExcelMS OfficeOutlookPowerPoint
Fintech • Machine Learning • Payments • Software • Financial Services
Provide high-level administrative support to multiple executives, managing complex calendars, travel and expense reporting, coordinating team events, circulating communications, and acting as a team ambassador to ensure efficient operations and strong internal relationships.
Top Skills:
ClaudeCopilotExcelGeminiGoogle WorkspaceOutlookPowerPointSkypeWordZoom
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
