Administrative Coordinator

Position: Administrative Coordinator
Location: Elk Grove Village, IL
Shift: Monday – Friday | 8:00 AM – 4:00 PM
Pay Rate: $27.34 /hour

The Administrative Coordinator is responsible for maintaining all administrative tasks associated with GPS, Safety, supervision, and other production-related initiatives. This position has the expectation to actively support GPS and all plant Safety initiatives to achieve stated goals.

• Audit and review the Radius program.
• Assist the Planning Department.
• Coordinate and maintain updates on all Activity Boards for GPS and Safety.
• Maintain all SharePoint sites for the plant.
• Schedule and maintain all GPS/Safety/Plant related meetings and room schedules.
• Schedule and coordinate all GPS/Safety/Plant related activities.
• Develop new automation to improve administrative efficiencies.
• Assist in the calculation and loss worksheet updates.
• Assist in the update of all production spreadsheets.
• Maintain and distribute all GPS/Safety/Plant updates.
• This position will be expected to develop into a backup for GPS and Safety in times of absence.
• Participate in Failure Analysis due to administrative errors.
• Review all Pillar Teams’ progress to ensure they are on target.
• Participate in GPS/Safety projects as assigned.
• Assist with analyzing information and preparing reports, graphs and charts.
• Attend Pillar/Sub-Pillar Team meetings as scheduled.
• 5 -Star recordkeeping support entering Near Miss data into Intelex, reviewing Near Misses for completeness and tracking and filing of submitted forms.
• Coordinate with Team Champion the Quarterly 5 Star award ceremony.
• On an as needed basis Training Recordkeeping using the Grainger Training Manager.
• Weekly Safety meeting for updates of the Safety Pillar team activities meeting with Plant Manager and EHS Manager.
• Provide basic New Hire Safety training and quarterly safety training.
• Administrative tasks as assigned.
• This position will be responsible for maintaining all administrative tasks associated with GPS, Safety, supervision, and other production-related initiatives.
• This position has the expectation to actively support GPS and all plant Safety initiatives to achieve stated goals.
• Has a working knowledge of plant manufacturing processes and equipment.
• Can effectively demonstrate the ability to access information within the Corporate and Divisional SharePoint websites.
• Other duties as assigned.
• Regular, consistent attendance and punctuality are required and expected for job performance.

• Read, Speak and Write English.
• Advanced computer skills- Microsoft Office (Excel, Word and PowerPoint).
• Interpersonal skills, excellent verbal & written communication skills.
• Detail-oriented.
• Organizational skills.
• Knowledge of manufacturing safety issues helpful.

At TOPPAN Packaging Americas, We offer a comprehensive Total Rewards package designed to support our employees’ overall well-being. This includes competitive pay, robust benefits, and programs that help you thrive both personally and professionally. Specific benefits and well-being programs may vary based on your work location, employment classification, or collective bargaining agreement.

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options.
• 401(k) retirement plan with company match.
• Well-being tools and resources to support holistic health, including an Employee Assistance Program with a variety of services.
• Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family.
• Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance.
• Tuition reimbursement.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran or military status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.

We are committed to providing a workplace where everyone feels respected, valued, and able to contribute to their fullest potential. We also provide reasonable accommodation to individuals with disabilities throughout the application and employment processes. If you require assistance or accommodation due to a disability, please contact us.