Commercial Project Coordinator

Job Title: Commercial Project Coordinator

• Employment type: Full-Time | Salaried, Exempt
• Working Hours: Standard Business Hours (Flexible) | Monday through Friday
• Location: Batavia, IL (With some remote flexibility)
• Industry: Construction / Corporate Support
• Reports to: Commercial Project Manager
• Pay Range: $55,000 to $70,000 annually, based on experience, with opportunity to grow

Company Overview

Complete Fence is not your conventional construction company. We are an industry leader in commercial fencing and an ambitious, growth-oriented firm committed to taking on complex projects that others avoid. With an explosive growth rate over the last few years, we are constantly scaling our operations, modernizing our processes, and expanding our footprint.

Mission and Values
We are a people-first organization committed to creating abundant opportunities through shared victory. We expect our team members to operate with an unrelenting pursuit of excellence and undying grit, while showing up as authentic, selfless, and team-oriented individuals

Why You’ll Love Working Here

• Stable, collaborative corporate career path within a supportive, team-oriented environment that actively values grit and authenticity.
• True professional flexibility and autonomy, allowing you to execute high-impact work while managing your project workflows independently.
• Hands-on training and professional development directly alongside experienced department leadership and operations executives.
• Massive growth opportunity to scale your career, optimize department workflows, or step into expanded operational leadership roles as our company continues to double in size.

Summary of Action

The Commercial Project Coordinator plays a vital role in keeping our commercial operations moving efficiently by serving as the essential bridge between the Field Superintendent and the Project Manager to keep jobs on track from turnover to closeout. This position is dynamic: while it demands an understanding of project systems and logistics, it is a high-accountability role that focuses heavily on raw capability, fast learning, and operational ownership. You will serve as the centralized office-side support resource, crossing paths with field leadership, project managers, estimating, customers, and subcontractors.

This role bridges the gap between field production, contract administration, and project lifecycle management. Out of the gates, you will split your time between hands-on material coordination, scheduling, documentation management, and tracking project milestones. Because we are a rapidly growing operation, we value versatility; this position is ideal for a self-motivated team player who enjoys organized, detail-oriented execution and is eager to flex across multiple operational needs. Looking down the road, there is immense potential for a strong performer to grow their career and scale their responsibilities as our project management infrastructure continues to expand to meet our soaring project volume.

Key Responsibilities
Logistics and Material Coordination

• Coordinate materials, deliveries, and deployment logistics to support field production teams.
• Manage job-site logistical needs including JULIE utility locates, diggers hotline coordination, housing arrangements, and equipment rentals.
• Track project milestones, production metrics, and budgets (with a heavy focus on material costs) to maintain high operational visibility.

Documentation and Lifecycle Management

• Manage all project documentation, change orders, submittals, and compliance paperwork.
• Take full ownership of tracking project files from initial sales-to-operations turnover through final project closeout logging.
• Maintain accurate, real-time data entries and manage clean digital workflows across company platforms.

Cross-Functional Support and Workflows

• Partner with Accounting, Safety, and Estimating teams to provide project-adjacent documentation tracking.
• Support project managers and superintendents with material scheduling, administrative log updates, and note-taking as needed.
• Spot potential operational bottlenecks or issues early and drive them to resolution with full accountability.

Operational Support and Communication

• Maintain clear, proactive, and professional communication across multiple departments, customers, and subcontractors.
• Confidently represent the project coordination function, answering routine field and operational inquiries to keep jobs moving forward.
• Focus strictly on pipeline quality and logistical precision to ensure zero bottlenecks in our fast-moving field operations.

What Success Looks Like

• Logistical Precision: Ensuring materials, rentals, and utility locates are synchronized perfectly with field production schedules.
• Zero Pipeline Bottlenecks: Turning around project documentation, submittals, and change orders efficiently to keep field crews moving swiftly.
• Flawless Lifecycle Tracking: Maintaining meticulous, updated records across project management systems with zero data gaps from turnover to closeout.
• Professional Trust: Building strong, dependable relationships with internal leadership, field superintendents, customers, and subcontractors

Work Environment and Physical Demands

• Setting: Mix of professional office environment and yard/shop operations, with occasional travel to active construction job sites.
• Seasonality: Standard Monday through Friday daytime hours, with a workload that is heavier during peak construction season and lighter from January through mid-March.
• Physical Effort: Moderate physical demands, including walking, standing, outdoor exposure during yard or site visits, and occasional lifting up to 50 lbs.

Featured Benefits:

• Healthcare Coverage: Comprehensive medical, dental, and vision plans. 
• Retirement Plans: 401(k) with company match to help secure your financial future. 
• Paid Time Off: PTO including vacation, sick days, and company holidays. 
• Employer Funded Life Insurance. 

EEO (Equal Employment Opportunity)/AAP (Affirmative Action Plan) Statement

  Complete Fence provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. The company takes affirmative action to ensure that applicants and employees are treated during the application process and post-hiring employment without regard to any of these characteristics. Discrimination of any type is not tolerated. 

  Applicants must reside in the United States and be legally authorized to work in the U.S. at the time of application. We are unable to provide visa sponsorship at this time.

Required Skills and Qualifications:

• High self-motivation, independence, and accountability to thrive and meet strict project deadlines in a fast-paced environment.
• Exceptional attention to detail with an elite ability to notice minor discrepancies and logistical nuances within project scopes.
• Strong critical thinking, logic, and cognitive judgment to assess real-world business and field impacts.
• Excellent written and verbal communication skills with the professional confidence to represent a critical corporate function.
• Proficiency or strong technical comfort learning project management software platforms, Microsoft Office and particularly Excel, and digital workflows.

Preferred Qualifications:

• Graduates with a degree in Construction Management, Engineering, Business, Project Management or an equivalent amount of related real world experience. 
• A background involving competitive teamwork or personal mastery such as athletic teams, organized academic competitions, or structured group pursuits. We find that structured team and performance backgrounds build the core discipline, competitiveness, resilience, and mutual accountability that help individuals excel in our team-based environment.
• Experienced veterans (no degree required) with a background in construction-adjacent fields, logistics coordination, or project administration. We prioritize proven reliability, leadership under pressure, and a strong work ethic.
• Experience in the fencing industry is a plus. 
• Project management certifications are a plus.
• Professional certifications in project management or construction management (e.g., CAPM, CCM) are a plus.