Manage condominium, townhome, and homeowner associations, including budgets, reserve studies, contractor bids and contracts, inspections, maintenance work orders, compliance documents, board communications, collections coordination, and homeowner concerns. Attend board meetings, oversee administrative support, prepare reports, respond to inquiries, and handle after-hours emergencies. The role requires an active Illinois Community Manager’s License and strong communication, organization, and Microsoft Office skills.
Job Summary & Responsibilities
American Property Management in Schaumburg needs a full-time Community Association Manager (CAM)
Must be a licensed Community Manager in Illinois with a current Community Manager's License. Only apply if you meet this criteria.
The Community Association Manager's responsibilities are, but are not limited to, the following:
- Management of condominium, townhome, and homeowner’s associations
- Prepare annual budgets, including incorporating information from reserve studies
- Analyze, understand, and implement items from the reserve studies
- Prepare requests for proposals from contractors
- Analyze and evaluate bids
- Negotiate contracts
- Work directly with contractors to monitor the quality of their work
- Perform property inspections for both maintenance and property appearance on a weekly basis. Take photos of violations to provide to assistant for drafting letters
- Review and understand insurance requirements
- Develop and implement policies and procedures
- Prepare management reports and updates
- Attend board meetings and follow up on items after a board meeting in a timely fashion
- Oversee administrative work performed by an assistant and perform administrative work as needed
- Maintain a strong relationship with homeowners
- Respond promptly to both emails and phone calls received
- Correspond, communicate, address, and resolve homeowner issues and concerns in a professional and efficient manner
- Review and be familiar with each association’s declarations, by-laws, and rules and regulations
- Be familiar with a wide range of building components between high-rise/mid-rise, condominium, and townhome-style buildings
- Review owner account history monthly and mark for late fees
- Turn over delinquent accounts to the attorney for collections
- Review and sign off on maintenance work orders daily
- Review and sign off on conversion/closing packages and other related documents after they are prepared
- Update association board members on a weekly and bi-weekly basis via email
- On-call for after-hour emergencies
- Respect and follow the policies and procedures of our company, as well as the association manager guidelines as set forth by our company
The ideal candidate will possess:
- Strong oral and written skills
- Good phone etiquette
- Able to work well in a fast-paced work environment
- Proficiency with Microsoft Office (Word, Excel & Outlook)
Our office operates in a team environment, with each community manager assigned an assistant. We also have a customer service department for maintenance and work orders, an accounting department, and a closing representative who handles sales, refinances, and foreclosures.
We are looking for a self-motivated individual who possesses excellent people and organizational skills, is outgoing, and is eager to grow with our company. We value our employees and offer competitive salaries, comprehensive health insurance, and 401k benefits. If you believe you meet or exceed the qualifications listed here, we appreciate your interest and encourage you to contact us and apply for this position.
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