Executive Assistant/Personal Assistant

Wight & Company is a leading integrated design and delivery firm with offices in Darien and Chicago. We are seeking a highly organized, proactive, resourceful, and energetic Executive/ Personal Assistant in our Darien Office to support our dynamic President/COO. This is a unique opportunity to become an indispensable partner to senior leadership, ensuring smooth operations and enabling strategic focus.

ESSENTIAL RESPONSIBILITIES

As an Executive/Personal Assistant, you will manage a wide range of responsibilities that require discretion, initiative, and exceptional organizational skills. Your role will include:

• Calendar & Scheduling: Coordinate complex scheduling for professional and personal commitments, including internal and external meetings, events, and travel arrangements.
• Gatekeeping: Act as the primary point of contact for internal teams and external clients, ensuring timely communication and confidentiality.
• Meeting Preparation: Prepare agendas, presentations, schedules, and briefing materials for meetings; ensure follow-up actions are completed.
• Administrative Support: Take dictation, handle and respond to correspondence, manage budget, create spreadsheets, process expense reports, and support the President’s outside Board Meetings.
• Project Coordination: Assist with strategic initiatives and special projects, ensuring deadlines are met and deliverables are high-quality.
• Personal Assistance: Support personal tasks such as reservations and personal travel.
• Travel Management: Organize domestic and international travel, including flights, accommodations, and itineraries.

BACKGROUND & EXPERIENCE EXPECTATIONS:

• Experience: Minimum 8+ years in an Executive Assistant or Personal Assistant role supporting senior leadership.
• Skills:
• Exceptional organizational and time-management abilities
• Strong interpersonal skills and professional demeanor
• Excellent written and verbal communication skills
• Ability to adapt to changing priorities and anticipate needs
• High level of discretion and confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Bonus Points:
• A good sense of humor and positive attitude!

Salary Range: $75,000 - $110,00. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant.

Wight & Company offers excellent benefits and a wonderful work environment. Our comprehensive benefits include medical, dental, vision, disability, life insurance, flexible spending, paid holidays, paid time off, and a 401(k). Our flexible work schedule allows for a healthy work-life balance. For more information about our company, visit our website at www.wightco.com.

Wight & Company is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetics, protected veteran status, disability status, or any other characteristic protected by federal, state, or local laws.

Wight & Company values diversity in our workforce. We are committed to recruiting, hiring, and promoting people with disabilities and veterans. If you need an accommodation to assist with completing the electronic application, please call us at 630.969.7000 and ask to speak with a Human Resources representative.

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