Executive Assistant

Media

MAJOR
AREAS OF ACCOUNTABILITY
• Provide executive-level administrative support
• Handle day-to-day administrative needs of the executive & senior
leadership team
• Coordinate calendars, meetings, and time demands with limited supervision
o Recognize urgent and time-sensitive requests
o Advise others on how to best coordinate with the executives and organization
o Use independent discretion to manage, modify, schedule and decline requests
• Arrange global travel reservations, including: multi site visits, meetings
with internal & external participants, and flexibility to make last minute
changes
• Perform a variety of other administrative duties that may include:
o Screening and directing phone calls
o Composing correspondence/email to convey relevant information with
appropriate clarity and tone
o Creating documents, reports, presentations, and spreadsheets – exercising
judgment regarding layout and style
o Scheduling meetings, conference rooms, office space, etc.
o Preparing and routing agendas and other meeting-related materials
o Investigating and making arrangements for technical equipment or support
o Attending meetings, taking notes, preparing minutes, capturing commitments,
and assisting with follow-up
o Anticipate the executives needs/requirements and actively resolve issues
o Flexible to handle both routine and urgent issues that might arise outside of
normal office hours
o Represent the executives proficiently and professionally
o Must act professionally at all times

All your information will be kept confidential according to EEO guidelines.